I Want to Attend a Ceremony

Our presentation ceremonies are held in April/May and September in Bonython Hall at the North Terrace Campus.

Graduates are eligible to apply to attend a graduation ceremony that is held within 12 months of the date of conferral of their award. After 12 months, your only option to receive your testamur is In Absentia.

Please note: the below steps are only applicable once you have been conferred in your award. If you have not yet been conferred, please refer to the information about how to apply for conferral.

  • Step 1: check your ceremony attendance confirmation letter

    One to two months prior to your ceremony, you will be issued with a Ceremony Attendance Confirmation Letter in MyAdelaide. Once released, the letter can be found under Graduations > Conferral applications.

    This letter will contain the date and time of your ceremony, as well as other important information about ordering Academic Dress and accessing your guest tickets.

    If you are receiving more than one award, you will receive both of these at the same ceremony. The Graduations Office will assign you to the ceremony for the award considered to be the highest. You will receive a Ceremony Attendance Confirmation Letter for each award, stating the ceremony that you have been assigned to.

  • Step 2: request additional tickets (if required)

    Graduates receive a standard allocation of two tickets for guests to attend their graduation ceremony. Graduates are provided with an opportunity to request additional guest tickets when they submit their conferral application(s) in MyAdelaide.

    If you already have a conferral application and need to update your request for additional tickets, you can do so by:

    • Logging into MyAdelaide
    • Select Graduations in the menu
    • Scroll down to view your conferral application and click Manage Application
    • Click Update next to Presentation Event
    • Select the number of additional guest tickets you wish to request
    • Click Save
    • Review your application and click Update
    • Ensure your changes are saved in the application summary

    Requests for additional tickets must be submitted by the deadline. Please refer to the Ceremony Dates and Deadlines to view the additional ticket application deadline for your ceremony.

    Please be aware that additional guest tickets are not guaranteed, as availability of tickets depends on the space available in the hall for your ceremony.

  • Step 3: register via the GFP online portal

    After your Ceremony Attendance Confirmation Letter is available, you will need to register for your ceremony via the GFP Online Portal. In the portal, you will be able to order your Academic Dress, download your guest tickets, and order any other services you wish (such as photography or framing).

    The steps you will need to follow to register for your ceremony are listed below:

    • Visit the GFP Online Portal and login by entering your student ID number without the ‘a’.
    • Step 1: Welcome Page
      Select 'Yes I am attending' and click 'Continue'.
    • Step 2: Academic Dress
      Select your Academic Dress size and whether you would like to hire or purchase your Academic Dress and then click 'Continue'. (Note: if you are not purchasing your Academic Dress through GFP you may click 'Customise' and then 'Continue' to skip this step - however, please refer to the information below regarding the University's preferred Academic Dress supplier).
    • Step 3: Guest Tickets
      Select the quantity of guest tickets that you wish to download and then click 'Next'. The number of tickets in the drop down menu reflects the tickets that you have not yet downloaded. If you are allocated additional guest tickets after your initial registration in the Online Portal, you will need to revisit this section to download your additional tickets.
    • Step 4: Graduation Event Services
      If you wish to order any other Graduation Services you may do so in the next step, if not then click 'Continue'.
    • Step 5: Checkout
      Complete your details and process any required payment through the checkout. Please note that you will need to complete the check out step each time you download your guest tickets, however you will only be required to make a payment when ordering your Academic Dress.
    • Step 6: Send your guest tickets
      Once you have completed the checkout process, you will be provided with the opportunity to enter your guest details and send your tickets directly to your guests via email. If your guest does not have an email account, you may wish to forward their ticket to another guest who will be attending with them, or send it to your own email so that you may print the ticket for them to use.

    Information about Academic Dress

    All graduates attending the ceremony are required to wear the appropriate academic dress - gown with a hood and mortar board/bonnet. We recommend wearing neat, formal attire and appropriate shoes with your gown.

    Academic dress can be hired or purchased from GFP Events. Students are encouraged to obtain their academic dress from GFP Graduations, who are the Universities preferred supplier. The University does not recommend using academic dress sourced from other providers, as this may not be consistent with The University of Adelaide's academic dress standards. If the style of gown or colour of your hood does not comply with the Academic Dress rules, you may be required to hire one from GFP on the day of the ceremony.

    Frequently asked questions about academic dress, including hire and purchase prices, can be found on the GFP website.

  • Step 4: check if you have received additional guest tickets

    If you requested additional guest tickets, you will be notified via MyAdelaide and student email if you are successful in receiving additional guest tickets. There are usually three additional ticket allocation rounds in the lead up to the ceremony. Please refer to the Ceremony Dates and Deadlines page to view additional ticket allocation dates for your ceremony.

    If you receive additional guest tickets after you have already registered and order your Academic Dress through the GFP Online Portal, you will need to navigate through the portal again to download your tickets. Please follow the instructions listed in step 3 for navigating the portal, noting that you will be able to skip the Academic Dress step and will not be required to make a payment if you are only downloading tickets.

  • Step 5: attend your ceremony - timeline

    On the day of your ceremony, you should arrive on campus approximately 2 hours before the commencement of your ceremony to allow time to collect your Academic Dress and check in. This means that you should:

    Morning ceremony commencing at 10:00am

    8:00am - 8:45am Academic Dress collection opens
    Graduates may begin to arrive on campus and collect their Academic Dress from GFP, L5 Mezzanine Level of Hub Central. Graduates will also be issued with a graduate ticket when collecting Academic Dress.
    8:45am

    All graduates are required to proceed to registration and enter the venue. The location you will need to go to is as follows:

    Undergraduate and Postgraduate Coursework Graduates: Bonython Hall
    Once you have collected your Academic Dress, proceed to the marquee on the Eastern side of Bonython Hall. You will be required to present your graduate ticket for scanning and enter the building. Once you have entered, ushers will assist you to find your allocated seat.

    Postgraduate Research Graduates: L1 Mitchell Building
    Once you have collected your Academic Dress, proceed to L1 of the Mitchell Building and register at the Concierge Desk.

    Note to all graduates: Ensure that you have provided your guests with their tickets prior to entering Bonython Hall, as you will be unable to exit the hall once your ticket has been scanned.

    9:15am

    Graduate registration closes
    All graduates are required to have entered the registration venue (above). If you have not entered the venue by this time you will not be able to participate in the ceremony.

    Graduate Briefing
    A graduate briefing will be provided to the graduates in Bonython Hall and the Mitchell Building

    9:30am Guest entry opens
    Guests may begin to enter Bonython Hall. Each guest requires a unique ticket which will be scanned upon entry.
    9:55am Guest entry closes
    10:00am Ceremony commences
    Approx. 11:30am

    Ceremony concludes
    Studio photography available in Hub Central. Academic Dress to be returned to GFP in Hub Central.

    Please complete your photography and return your gown to GFP promptly after the conclusion of the ceremony.

     


    Afternoon ceremony commencing at 2:00pm

    12:00pm - 12:45pm Academic Dress collection opens
    Graduates may begin to arrive on campus and collect their Academic Dress from GFP, L5 Mezzanine Level of Hub Central. Graduates will also be issued with a graduate ticket when collecting Academic Dress.
    12:45pm

    All graduates are required to proceed to registration and enter the venue. The location you will need to go to is as follows:

    Undergraduate and Postgraduate Coursework Graduates: Bonython Hall
    Once you have collected your Academic Dress, proceed to the marquee on the Eastern side of Bonython Hall. You will be required to present your graduate ticket for scanning and enter the building. Once you have entered, ushers will assist you to find your allocated seat.

    Postgraduate Research Graduates: L1 Mitchell Building
    Once you have collected your Academic Dress, proceed to L1 of the Mitchell Building and register at the Concierge Desk.

    Note to all graduates: Ensure that you have provided your guests with their tickets prior to entering Bonython Hall, as you will be unable to exit the hall once your ticket has been scanned.

    1:15pm

    Graduate registration closes
    All graduates are required to have entered the registration venue (above). If you have not entered the venue by this time you will not be able to participate in the ceremony.

    Graduate Briefing
    A graduate briefing will be provided to the graduates in Bonython Hall and the Mitchell Building

    1:30pm Guest entry opens
    Guests may begin to enter Bonython Hall. Each guest requires a unique ticket which will be scanned upon entry.
    1:55pm Guest entry closes
    2:00pm Ceremony commences
    Approx. 3:30pm

    Ceremony concludes
    Studio photography available in Hub Central. Academic Dress to be returned to GFP in Hub Central.

    Please complete your photography and return your gown to GFP promptly after the conclusion of the ceremony.

     


    Evening ceremony commencing at 6:00pm

    4:00pm - 4:45pm Academic Dress collection opens
    Graduates may begin to arrive on campus and collect their Academic Dress from GFP, L5 Mezzanine Level of Hub Central. Graduates will also be issued with a graduate ticket when collecting Academic Dress.
    4:45pm

    All graduates are required to proceed to registration and enter the venue. The location you will need to go to is as follows:

    Undergraduate and Postgraduate Coursework Graduates: Bonython Hall
    Once you have collected your Academic Dress, proceed to the marquee on the Eastern side of Bonython Hall. You will be required to present your graduate ticket for scanning and enter the building. Once you have entered, ushers will assist you to find your allocated seat.

    Postgraduate Research Graduates: L1 Mitchell Building
    Once you have collected your Academic Dress, proceed to L1 of the Mitchell Building and register at the Concierge Desk.

    Note to all graduates: Ensure that you have provided your guests with their tickets prior to entering Bonython Hall, as you will be unable to exit the hall once your ticket has been scanned.

    5:15pm

    Graduate registration closes
    All graduates are required to have entered the registration venue (above). If you have not entered the venue by this time you will not be able to participate in the ceremony.

    Graduate Briefing
    A graduate briefing will be provided to the graduates in Bonython Hall and the Mitchell Building

    5:30pm Guest entry opens
    Guests may begin to enter Bonython Hall. Each guest requires a unique ticket which will be scanned upon entry.
    5:55pm Guest entry closes
    6:00pm Ceremony commences
    Approx. 7:30pm

    Ceremony concludes
    Studio photography available in Hub Central. Academic Dress to be returned to GFP in Hub Central.

    Please complete your photography and return your gown to GFP promptly after the conclusion of the ceremony.


    During the ceremony

    • When it is time to be presented, a Staff Marshal will direct you to rise from your seat and walk into the Eastern ambulatory of the hall.
    • Staff Marshals will check your name and present you with your testamur.
    • Staff Marshals will direct you towards the stage. You will carry your testamur with you to the stage.
    • You will be guided to take up your position on the mark to stage right.
    • When your name is announced, walk towards the Chancellor and stop on the X mark on the stage. This will position you 1.5m from the Chancellor.
    • Face the camera holding your testamur for a photograph to be taken (don't forget to smile!)
    • Exit the stage through the Western door and return to your seat. There will be ushers to direct you back to your seat.

    Once the ceremony has concluded, the stage party will leave the Hall followed by the Graduates. Marshals will direct the Graduates when to leave the Hall.

  • Step 6: remember your day with photography, framing and merchandise

    Photography

    GFP has been contracted by the University to provide a complete record of each ceremony, as well as a portrait photographic service for graduates.  Please visit the GFP website for further details, or call GFP on 1300 360 445.

    You may pre-order your University of Adelaide graduation photographs via the GFP Online Portal when registering for your graduation ceremony.

    GFP's Deluxe Proofing Service is a great way to see all of your images online. You get to choose which images you like the best and mix and match them into a package that suits you. GFP will notify you of your secure login by email and sms and you simply go online to view and order prints. You can share your login, so your family and friends can see the photos and can choose to purchase copies too. There is a small fee associated with providing this service, which is payable on the day of your ceremony. Once your order is placed, GFP will send it to you within 10 business days

    Framing

    GFP have been contracted by the University to provide certificate framing services at the Adelaide ceremonies.

    Offering a wide range of styles and colour combinations customised for Adelaide University frames can be purchased on site on graduation day and certificates framed on the spot.

    Graduates attending an upcoming ceremony can pre-order a frame through the GFP Online Portal.

    Past graduates or those who are not attending a graduation ceremony can order a frame online.

    Email: enquiries@gfp.com.au
    Australian Phone: 1300 360 445
    International Phone: +61 8 8154 1388

    Testamur plaques

    Rewards International have been contracted by the University to provide certificate plaques after the Adelaide ceremonies.

    Ph: (08) 8326 0800 (Darren Rutherford)
    Email: admin@rewardsinternational.com.au
    Facebook Page

    Merchandise

    Take home a reminder of your time at the University with a special gift or keepsake. Official University of Adelaide clothing, graduation gifts and memorabilia are available exclusively from The Adelaide University Union and The General.

    The full range of official merchandise including limited edition graduation items will be available for purchase at all local graduation ceremonies, or you can view and purchase the range from the online store.


Where to go on the day of your ceremony

You may wish to download or view a campus map to help find your way around campus on the day of your ceremony. Some important locations to be aware of are listed below.

Access Interactive and printable campus maps

Hub Central - gowning, photography, framing and merchandise

  • Level 5 (Mezzanine) - GFP gowning services are located on the Mezzanine level of Hub Central. This is where you will need to go to collect and return your Academic Dress, and collect your graduate ticket.
  • Level 4 - You will find GFP photography studios, stage photo purchases, testamur framing and plaque services. Merchandise is also available from the AUU General Store.
  • Level 3 - Ask Adelaide are located at the bottom of the stairs on level 3, and will be able to assist with information.

Bonython Hall - ceremony venue and graduate registration (coursework graduates only)

This is where the ceremony will be held. Registration for coursework graduates is via the Eastern door. Refer to the information under 'Step 5: attend your ceremony - what to expect' for information about arrival times.

Mitchell Building, Level 1 - postgraduate research graduate registration

This is where postgraduate research graduates (Doctor of Philosophy and Masters by Research), Medallists and Mace Bearers are required to register for the ceremony. Refer to the information under 'Step 5: attend your ceremony - timeline' for information about arrival times.