Information for Staff

Applications for Staff Benefits for the February / March 2026 Graduation Ceremonies are now open and will close on Thursday 5 February 2026.

Please note: To avoid disappointment ensure applications are submitted by COB on the closing date. Applications received after the closing date will not be eligible for staff benefits. 

Select 'Apply Now' at the bottom of this section to access the form. 

Eligible staff members who are graduating

If you are an eligible staff member attending your graduation ceremony you will not be charged the normal gown hire fee.

Definition of an eligible staff member

Overview

The definition of an eligible staff member is used to determine eligibility for staff wishing to access graduation benefits offered to Adelaide University staff.

Guidelines

The following is the definition of an eligible staff member.

Staff graduation benefits will be open to Adelaide University staff currently in employment who are:

• Full time or part time continuing employees.
• Full time or part time fixed term contract employees who have been employed in the University for six months prior to their or their family member's graduation ceremony.
• Academic Casual staff who have worked for not less than 75 paid hours (i.e. with preparation approximately 225 hours input) in the six months prior to their or their immediate family member's graduation ceremony, and who were employed in the University in their normal work pattern during the period of the graduation ceremony.
• Professional Casual staff and Academic Research Staff who have worked for not less than 200 paid hours in the six months prior to their or their immediate family member's graduation ceremony, and who were employed in the University in their normal work pattern during the period of the graduation ceremony.

Definition of an immediate family member 

Overview

The definition of an immediate family member is used to determine eligibility for staff wishing to access graduation benefits offered to Adelaide University staff, whose family member is graduating from the UniSA Graduation ceremonies..

Guidelines

For the purpose of the Staff Benefit Scheme, an immediate family member is defined as:

• Spouse
• Parents and grandparents
• Children and grandchildren
• Brothers and sisters
• Mother in law and father in law
• Brothers in law and sisters in law
• Daughters in law and sons in law

• Note: this includes adopted and step members

Apply Now

If you require further clarification please email graduations@adelaide.edu.au

The graduation ceremonies are important days for graduates and their families and we encourage University staff to participate.

All academic staff are invited and encouraged to attend the graduation ceremonies as a show of support for the graduating students, and to promote the University community at such an important event.

All staff are encouraged to volunteer and participate in the final UoA graduation ceremonies.

Register for the Academic Procession

Volunteer to help at the graduation ceremonies

The Graduations Office is responsible for the planning and implementation of graduation events and the maintenance of graduation records in the student administration system.

We work closely with fellow staff members in Student Administration, Colleges and Schools, Student Assist and senior management of the University.

Access staff forms and resources

Adelaide University has created a comprehensive list of FAQ on their site in relation to student transition and how the merger will impact items such as the testamurs students receive. That information is AU focused, however, and may not be relevant to students who will be completing their studies with UoA in 2025.

As such, a set of FAQ's specific to UoA students is currently under development. This information will assist staff in answering student questions regarding the 2025 conferral rounds, including advice and options for support for those who may not be able to complete program requirements by the required deadlines.

If you have a specific question related to the 2025 completions, please contact the Graduations Office, and it may be added to this page once finalised.