The Academic Progress by Coursework Students Policy provides the framework for identifying and assisting coursework students whose academic performance falls below set standards.
To make satisfactory progress, students must:
- during Review Period 1 or Review Period 2 have passed more than 50% of the units in which they were enrolled in a program; or
- if enrolled in a Yearly Program have passed their annual examination; or
- not failed the same course for a second or subsequent time, including if the course was studied and failed while enrolled in a Pathway Program from the University of Adelaide College.
Academic progress is the University's process for monitoring academic performance of students undertaking studies in undergraduate and postgraduate coursework programs. This process is used to identify students who are experiencing difficulties in their studies as early as possible to provide advice or support.
Each review period will occur after the semester results for Replacement and Additional Assessments (R/AA) have been published. There are three review periods in the academic year:
|Review Period 1||Summer School, Semester 1, Trimester 1, Melbourne Campus Trimester 1, Melbourne Campus Trimester 3, Quadmester 1, Quadmester 2, Term 1, Term 2, Online Teaching Period 1, Online Teaching Period 2, Online Teaching Period 3.|
|Review Period 2||Winter School, Semester 2, Trimester 2, Trimester 3, Melbourne Campus Trimester 2, Quadmester 3, Quadmester 4, Term 3, Term 4, Online Teaching Period 4, Online Teaching Period 5, Online Teaching Period 6.|
|Review Period 3||The year long period used for a Yearly Program which concludes after the annual examination.|
If a student does not make satisfactory academic progress, they will receive a change to their risk status at the end of a review period. All student notifications will be sent to the University email account.
- Risk 1: The first time a student is identified as not making satisfactory academic progress their Status will be changed to Risk 1. They will be required to complete the Self-Reflective Survey.
- Risk 2: The second time the student is identified as not making satisfactory academic progress their Status will be changed to Risk 2. They will be required to complete the Self-Reflective Survey.
- Unsatisfactory: the third time the student is identified as not making satisfactory academic progress their Status will be changed to Unsatisfactory. They will be sent an Intention to Exclude notice.
- There are only two risk levels for students enrolled in yearly programs, Risk 1 and Unsatisfactory.
When a student's risk level changes to Unsatisfactory, they will be sent an Intention to Exclude notification and are required to 'Show Cause'. Students will be required to submit in writing why they should not be excluded from their program.
Note: From the date of the Intention to Exclude notification, a student will not be able to seek an internal transfer or apply for a place in another program. The AP process will take precedence.
Show cause outcomes
Students who have submitted 'Show Cause' will be invited to attend a Show Cause Committee Meeting where they can discuss their case in person. After the meeting the committee will recommend an outcome to the Executive Dean who will make the final decision. The outcome will be sent to the student within 5 business days of the meeting and can range from:
- Conditional re-enrolment: student may be permitted to remain in their program but will be required to meet conditions that will be applied when they next enrol.
- Exclusion - a student may be excluded from their program. For students who have received an Intention to Exclude notification, the summary sheet (pdf file) will provide useful information.
- Leave of Absence: A Leave of Absence (LOA) allows coursework students to suspend their studies for up to a year while remaining admitted to their program (degree) at the University of Adelaide.
Student Support Services
The University offers a wide range of support services to help students maintain satisfactory progress.
Self-reflective survey. When students are identified as risk 1 or risk 2 they are strongly encouraged to complete the self-reflective survey to help identify areas where improvements can be made.
- Program advice. Each faculty has program advisors who are available to support students with advice and course selection. Academic support to help you achieve success, whether face to face or remotely.
- Personal Support help
- Faculty support
- Other university services offer support in mathematics, language or confidential student care.
- Student Care: Education and Welfare Officers (EWOs) can provide advice and assistance to help you navigate your way through the University policies and procedures.
- Indigenous students are encouraged to contact the Student Support Officer in Wirltu Yarlu on 8313 3623 who can provide assistance with a study plan, free tutoring service or counselling on any matters that may impact their academic success.
For students who have received an Intention to Exclude notification, the summary sheet (pdf file) will provide useful information.
The frequently asked questions (pdf file) related to this policy will hopefully answer your queries about the process. You can print a pdf version (pdf file) for reference. Further information can be provided by your Faculty.