MANAGING STAFF EXCESS LEAVE ACCURALS PROCEDURE

Related Policy:

Workforce Management Policy

Purpose

The University provides a range of leave entitlements to support staff members to balance their work and life commitments. This procedure details the general conditions and the process for managing situations where staff members have accumulated excess leave accruals in accordance with the Enterprise Agreement (as amended).

Scope

This procedure applies to all staff members (excludes casual staff in relation to annual leave entitlements).

1. Process for Managing Staff Excess Leave Accruals

1.1 Excess Annual Leave Accruals

Responsibility: Supervisor

1.1.1 Regularly monitor leave balances to ensure that staff take expected leave.

1.1.2 Extracting leave reports or requesting assistance from Human Resources.

1.1.3 Where a staff member has accumulated more than 35 days (40 days for shift workers) annual leave, reach an agreement with the staff member to take leave in excess of 35 days annual leave (40 days for shift workers).

1.1.4 If an agreement cannot be reached, the staff member may be directed with six (6) months written notice to reduce their leave balance, at a time convenient to the University to no greater than 35 days accrued leave (40 for shift workers).

Enterprise Agreement (as amended) - Management of Annual Leave

Responsibility: Staff

1.1.5 Staff are responsible for complying with the requirements of the University's Leave Procedures when applying for and taking leave.

1.1.6 All staff who have agreed to take excess annual leave must apply via SSO (Staff Services Online)

1.2 Excess Long Service Leave Accruals

Responsibility: Supervisor

1.2.1 Regularly monitor leave balances to ensure that staff take expected leave.

1.2.2 Extracting leave reports or requesting assistance from Human Resources.

1.2.3 Where a staff member has accumulated more than 90 working days long service leave, encourage the staff member to reduce the amount of long service leave.

Responsibility: Staff

1.2.4 All staff members who have agreed to take excess long service leave must apply via SSO (Staff Services Online) or the appropriate leave form.

Responsibility: Executive Dean/Corporate Manager/Divisional Head

1.2.5 Where a staff member has accumulated more than 90 working days excess long service leave the Executive Dean/Corporate Manager/Divisional Head may give written notice to reduce their entitlement to 30 working days within a two year period, at a time convenient to the needs of the University, provided that written notice is given to the staff member at least six months from the date on which leave must commence.

1.2.6 The staff member is not required to take long service leave within two years of the notified date of their intended retirement;

1.2.7 The staff member is not required to take a further period of long service leave for a period of two years after the end of that period of leave.

Enterprise Agreement (as amended) - Taking Long Service Leave

1.2.8 In addition to the provisions made above the staff member and the Executive Dean/Corporate Manager/Divisional Head may agree on the deferral of long service leave subject to an agreed leave management plan.

Responsibility: Human Resources

1.2.9 On an annual basis Employee Services in Human Resources provides Leave Reports to each of the Executive Deans/Corporate Managers/Divisional Heads identifying those staff members who have excess accruals of annual and long service leave entitlements.

Further Information:

If you require assistance in understanding any aspect of this procedure please contact the Human Resources Service Centre, extension 31111 or email hrservicecentre@adelaide.edu.au

Please use the following URL instead of linking to individual documents:
https://www.adelaide.edu.au/policies/3243