Information Management Policy
As a publicly-funded institution, the University must meet accountability obligations and Information Assets provide evidence of its activities and decision-making to external regulators, internal and external auditors, accreditation and funding bodies. In addition, the University needs to provide the public with access to records under Freedom of Information and for legitimate research purposes.
The maintenance and retention of certain Information Assets also form an "institutional memory", documenting over time the University's history, organisation, operations, research activities and outputs as well as other contributions to the wider community.
University Information Assets are the property of the University and not of the Personnel who create them, or to whom they are entrusted. The University's Research Data and Primary Materials Policy further stipulates ownership-related issues regarding Research Data.
This Policy affirms the University's duty to comply with mandatory laws and best practice codes relating to Information Management (including the State Records Act 1997 and the Australian Code for the Responsible Conduct of Research (2018)) and articulates the responsibilities of all Personnel with respect to the creation, maintenance, disposal and accessibility of Information Assets.
This Policy also embodies best practice Information Management standards of both the state and federal government's records authorities as well as the Australian Standard AS ISO 15489 (2017): Records Management.
Related Procedures, Forms
Title Version Information Management Policy D2022/97643 Information Management Procedure Manual D2023/97821
Administration, Approval and Review
RMO File No. 2018/11763 Policy custodian Deputy Vice-Chancellor and Vice-President (Academic) Responsible policy officer University Librarian Endorsed by Academic Board on 25 November 2020 Approved by Vice-Chancellor and President on 26 November 2020 Related Policies Contracts and Agreements Policy
Copyright Compliance Policy
Data Breach Response Plan
Freedom of Information Policy
Information Classification and Protection Guideline Information Management Handbook (TBA)
Information Management Strategy (TBA)
IT Acceptable Use and Security Policy
IT Security Procedures
Open Access Policy
Research Data and Primary Materials Policy Responsible Conduct of Research Policy
Strategic Plan: Future Making - A 21st Century University for Adelaide
Related legislation State Records Act 1997 Superceded Policies University Records Policy Effective from 26 November 2020 Review Date 26 November 2023 Contact for queries about the policy Sian Woolcock, University Librarian, 8313 5700, firstname.lastname@example.org.
Please refer to the Policy Directory for the latest version.