Information Management Policy


The creation and proper management of Information Assets is essential to the success of the University's learning, teaching, research, business and administration activities.

As a publicly-funded institution, the University must meet accountability obligations and Information Assets provide evidence of its activities and decision-making to external regulators, internal and external auditors, accreditation and funding bodies. In addition, the University needs to provide the public with access to records under Freedom of Information and for legitimate research purposes.

The maintenance and retention of certain Information Assets also form an "institutional memory", documenting over time the University's history, organisation, operations, research activities and outputs as well as other contributions to the wider community.

University Information Assets are the property of the University and not of the Personnel who create them, or to whom they are entrusted. The University's Research Data and Primary Materials Policy further stipulates ownership-related issues regarding Research Data.

This Policy affirms the University's duty to comply with mandatory laws and best practice codes relating to Information Management (including the State Records Act 1997 and the Australian Code for the Responsible Conduct of Research (2018)) and articulates the responsibilities of all Personnel with respect to the creation, maintenance, disposal and accessibility of Information Assets.

This Policy also embodies best practice Information Management standards of both the state and federal government's records authorities as well as the Australian Standard AS ISO 15489 (2017): Records Management.

  • Related Procedures, Forms

  • Administration, Approval and Review

    RMO File No. 2018/11763
    Policy custodian Deputy Vice-Chancellor and Vice-President (Academic)
    Responsible policy officer University Librarian
    Endorsed by Academic Board on 25 November 2020
    Approved by Vice-Chancellor and President on 26 November 2020
    Related Policies Contracts and Agreements Policy
    Copyright Compliance Policy
    Data Breach Response Plan
    Freedom of Information Policy
    Information Classification and Protection Guideline Information Management Handbook (TBA)
    Information Management Strategy (TBA)
    IT Acceptable Use and Security Policy
    IT Security Procedures
    Open Access Policy
    Privacy Policy
    Research Data and Primary Materials Policy Responsible Conduct of Research Policy
    Risk Policy
    Strategic Plan: Future Making - A 21st Century University for Adelaide
    Related legislation State Records Act 1997
    Superceded Policies University Records Policy
    Effective from 26 November 2020
    Review Date 26 November 2023
    Contact for queries about the policy Sian Woolcock, University Librarian, 8313 5700,

Please refer to the Policy Directory for the latest version.