Aurora Support

New to Aurora? These support materials will help you on your way to becoming an Aurora Expert.

The Aurora Quick Start Guide is your first port of call for all of the essential and most frequently asked questions. It covers:

  • Home page and navigation
  • Updating profile information
  • Viewing, claiming and rejecting publications
  • Search settings
  • Depositing publications
  • Adding/ Importing Pub.
  • Citations and h-Index
  • Delegating

Register your interest / Book into Managing Publications with Aurora training

For other 'how to' guides, tips and troubleshooting instructions, please refer to the below self help materials.

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  • Home page and navigation

    On the Aurora home page you can edit your profile, view your actions, view a summary of your publications and professional activities, and add publications or professional activities

    Once logged-in, you will land on your account Home page.

    From here, you will see My Actions and My Summary information and can navigate to other areas in Aurora.

    My Actions, gives each individual some instructions/prompts about items they need to action in Aurora.

    My Summary, shows summary data for publications, citations, and professional activities.

    The Profile area of Aurora allows Researchers to capture additional information such as appointments, education and website addresses.

    See the Home page navigation guide for further details.

  • The Workspace

    In the Workspace you can perform a number of functions including exporting a list of publications, joining duplicate publications, and generate a customised list of publications

    Aurora allows Researchers to place publications into their Workspace.

    From here, Researchers can use the Export function to generate a customised list in a variety of formats. Exported data may be used to support other activities such as grants, CV's, and promotion applications.

    Researchers can also Join duplicate publications in the Workspace.

    See the Workspace guide for further details.

  • View your publications

    On the Summary page you can view your publications, their history, data sources, full text files, and any associated links

    My Publications shows a summary of your publications in Aurora.

    Publications are grouped into three areas:

    • Mine: found online and claimed or manually added
    • Pending: found online and not yet claimed
    • Not mine: found online and rejected

    To review all information on a publication, select the title for a detailed view.

    See the Summary view of publications guide for further details.

  • Claim / reject publications and set up auto-claiming

    Claiming or rejecting publications is easy with Aurora

    Aurora searches (harvests) online databases each fortnight for your publication data. Any new publications will be placed in the Pending queue and will require you to claim or reject that publication.

    To set up Auto-claiming and reduce future effort in confirming whether a publications is yours, refer to the Auto-claiming guide.

    Publications are grouped into three tabs:

    • Mine: found online and claimed or manually added
    • Pending: found online and not yet claimed
    • Not mine: found online and rejected

    To Claim a publication, and move it to the Mine tab, click on the green tick.

    To Reject a publication, and move it to the Not mine tab, click on the red cross. If you reject a publication, Aurora will remember and will not harvest it again.

    See the Claim or reject publications guide or Auto-claiming guide for further details.

  • Add / edit publications manually

    You can add publications manually if they are not discovered by Aurora's search tool

    Aurora might not find your publications via the online search and may require you to add them manually.

    Publications can be added to Aurora using the +add function under My Summary from the Home page or the + Add function from the My Publications area of Aurora.

    Aurora provides assisted self entry tools utilising Title, DOI, ISBN to Search Aurora and other sources such as Google Books to minimise data entry. However if Aurora can not locate publications, Researchers can still add them manually.

    When adding publications look for the red * indicating mandatory fields and hover over the blue ? for guided help text.

    Editing existing publication data

    Researchers can edit publication data by opening and viewing a publication record using the Detailed View option. Then selecting Edit Record. Once opened, you can add additional data to that publication record.

    You can change the publication type by using the yellow pencil icon (next to the publication title).

    If you need to add a large number of missing publications to Aurora, please refer to the Importing publications guide.

    See the Manual entry of publications guide for further details.

  • Attach / deposit full text publications

    You can upload copies of your publications using the Deposit function in Aurora

    Researchers can upload copies of their publications using the Deposit function. By uploading your publication you make your research output visible on the University's digital repository (Adelaide Research and Scholarship), which increases the visibility of your research and its impact.

    Researchers may only upload a file that can be made publicly available. Refer to Deposit advice in Aurora as contracts or agreements with the publisher will determine which version of a publication may be made publicly available.

    Many publishers allow the author's own version of the publication (either the Submitted or Accepted version) to be publicly available but not the published version.

    See the Depositing or attaching publications guide for further details.

  • Import publications

    You an import publications into Aurora in formats used by reference management programs such as Google Scholar and EndNote

    Researchers can import publication data into Aurora in formats used by reference management programs such as Google Scholar or EndNote:

    1. Export the data from the relevant application. This should be in the RIS or BibTeX format.
    2. Select Menu>Import in Aurora
    3. Choose File and select the File type.

    Aurora will compare the new records with your current publications (including any declined publications) and will generate a list showing the new records and any matches.

    See the Importing publications guide for further details.

  • Export publications

    You can export publications data in a variety of formats

    Publication data can be exported using the Export function from the My Publications area of Aurora.

    Data can be exported in text or spreadsheet formats or for common reference management programs so the data can be used in research papers, CVs, grants and other documents.

    The exported data is provided in Bibtex, RIS (Reference Manager), PDF, Word and Excel formats.

    The publication data is exported using the The American Psychological Association (APA6) Referencing System.

    See the Exporting publications guide for further details.

  • Update search settings

    Updating your search settings will improve the retrieval of all publication data

    Aurora automatically searches for your publications every fortnight. You can manually trigger a search by selecting Run my searches.

    Default search settings include your surname and initials, and address variant of Adelaide and a start date of 2008. Please update your search settings to ensure Aurora can find your publication data:

    • Include different Name variants to include all name combinations you use,
    • Add all addresses (byline) used throughout your career
    • Update the Start date to the year you first started publishing.

    If you have author identifiers such as a Scopus Author ID, WoS Researcher ID or an ORCiD, these can be added under Source-specific search terms.

    If you find you are declining a lot of publications, or the search is missing publication data, you can improve the accuracy of the search by tailoring your search setting.

    See the Update search settings guide for further details.

  • System Search

  • I have a large list of pending publications. Can you clear and re-run the search?

  • Where does Aurora harvest information from?

    Aurora automatically harvests publications and other research output information from the following online bibliographic databases:

    • arXiv
    • CiNii EN, CiNii JP
    • CrossRef
    • DBLP
    • Europe PubMed Central
    • figshare for Institutions
    • figshare.com
    • Google Books
    • PubMed
    • MLA
    • RePEc
    • Scopus
    • SSRN
    • Web of Science
    • ORCID
  • Missing citations and h-indexes

    Aurora searches for citation data on publications from online sources such as Scopus, Web of Science and Pubmed

    Aurora searches for citation data on publications from online sources such as Scopus, Web of Science and PubMed using your Search Settings.

    Researchers are encouraged to update their Search Settings to ensure that all publications and the corresponding citations data can be found by Aurora. Once Aurora searches and finds this data your citations and h-index should be accurately reflected.

    Missing citations and incorrect h-index

    Notice your Scopus, Web of Science h-index or citations are different than expected? This is likely to be caused by data which may be missing in Aurora. Researchers should update their Search Settings to ensure Aurora can find all citation data.

    See the h-index and citations guide for further details.

  • Missing Web of Science records

    Example of a Web of Science record demonstrating the location of the Accession Number

    If your publications in Aurora lack a Web of Science (WoS) data source the system will not display WoS cites and your IAP may have missing information.

    To fix this:

    1. On the Home tab in Aurora, go to ‘My Search Settings’. If you currently have “University of Adelaide” as a value for “Addresses” make sure you also include “Univ Adelaide”. This is necessary because Web of Science uses this form of the university’s name in its indexing.
    2. Search for specific publications in the Web of Science database and then add the “Accession number” as a specific search term. WoS displays the accession number under the Document Information for a specific publication. For example it may be displayed as shown in the image. In this case the ID you need to add to your search settings would be “000265034000002” (do not include quotes).
    3. Set up a Researcher ID and make sure all your publications in WoS are linked to this ID. For details on setting up your ID see http://www.researcherid.com/. Once you have a WoS Researcher ID setup you can add this to your search settings in Aurora.
  • Altmetrics integration

    Altmetrics collects relevant discussions around your research outputs from non-traditional sources such as social media, blogs, and news outlets.

    Altmetrics are available for publications in Aurora by hovering over the Altmetrics icons (a.k.a Doughnuts). Select the Doughnut to view the details of online attention a publication has received.

    Altmetric Explorer collects the relevant discussions around each article from Twitter, Facebook, science blogs, mainstream news outlets, YouTube, policy documents and many more sources - then makes it all available to you in one place.

    Altmetrics allow you to see how the publication is ranked compared with other publications with a view of the publications geographical breakdown of its social network activity.

    See our Altmetrics support for more information about the tool, or the Altmetrics data guide for more detail on how it works with Aurora.

  • ORCiD integration

    ORCiD (Open Researcher and Contributor ID), the persistent digital identifier that distinguishes you from every other researcher, can be used with Aurora to support automatic claiming of your publication’s information.

    This means the automated claiming of publications can be corroborated with another data source such as PubMed, Scopus or CrossRef to address previous disambiguation related to searching for publications – which means easier identification of your publications and a reduction in the manual claiming process.

    For more information about integrating Aurora and ORCiD please refer to the Search settings guide for all the details.

    This furthers the University’s capacity to provide a seamless integration of information between ORCiD and Aurora.

    For more information about using ORCiD, please check the ORCiD support.

  • Add my ORCiD to my Researcher Profile

    You can add your ORCiD in Aurora. Once the overnight process has completed, a special icon with a link to the external web address will display on your Researcher Profile.

    It is also possible to add your other external web addresses.

  • Why is my list of publications different in ORBIT vs Aurora vs my Researcher Profile?

    Sometimes people confuse these because of the similar sounding names.

    Aurora and your associated profile contain outputs that you enter or accept as your own. Those in ORBIT are limited to a subset selected by Research Services which serve as the potential basis for the more restrictive ERA-eligibility process.

    For reporting, if you need all outputs, use information contained in Aurora and your Researcher Profile.

  • Delegate access

    Researchers can grant a delegate editing rights to their Aurora account

    Busy Researchers can delegate rights to maintain their Aurora account to another staff member via the Account Settings in Aurora.

    Once Delegation access has been provided by the Researcher, those staff members can claim and reject publications and update Aurora profile information on behalf of that Researcher. Delegations can be provided to more than one staff member.

    See the Delegating guide for further details.

  • How does Aurora determine which faculty or school I am assigned to?

    Your details in Aurora come from data received from the University’s Human Resources (HR) records.

    Note: Aurora only allows you to be allocated to a single school/faculty. By default, this will be your primary group according to your HR records. If a staff member is working across multiple schools and/or faculties, they will be assigned to the school/faculty that has the highest FTE proportion.

  • I have found duplicate publications in Aurora. How should I resolve this?

    If you find duplicate publications in Aurora, please let the Research Technology Support Team know.