Program development and approval processes ensure academic programs meet quality assurance, and market viability and sustainability standards are met.
The University's Program Development and Approval process applies to the development of new academic programs, and to major revisions or deletions of existing programs.
Faculties wishing to develop new programs or to make major revisions to existing programs must present the concept to the DVCA Faculty Group (DVCAFG). The concept is discussed and if considered feasible, a working group (the APEAC Program Working Group) is established to develop a program plan concurrently with a Marketing and Communications' Assessment of the sector demand and potential market for the proposed program. A program plan must be completed within 90 days of receiving approval for the concept (completion of a program plan is generally recognised by inclusion on the APEAC agenda). Once completed, the program plan is submitted to the Academic Program Entry and Approval Committee (APEAC) for approval. Requests for the deletion of programs should be submitted directly to the APEAC Executive Officer, and do not need to be submitted to the DVCAFG.
For advice on entry requirements, refer to program structure and entry requirements.
Note that for proposals regarding research degrees, the approval process is managed through Research Education and Development Committee (REDC).
When planning proposals, proponents must allow for:
- Faculty and School approval processes
- APEAC submission deadlines (Staff only)
- Publication deadlines
- Resolution of any issues that may arise at one or more steps in the process. The flowchart details the revised program development process.
Program Development and Approval
|Approval Process Steps|
|1.||Introduction of Concept at the DVCA Faculty Group Meeting
The Executive Dean introduces a concept at the DVCAFG meeting. The concept is discussed and if considered feasible, Learning and Quality Support is notified by the DVCAFG Secretariat that a working group should be formed to develop the proposal. This initiates the 90 day development timeline for APEAC consideration.
|2.||Establishment of the Working Group
LQS will advise the faculty that a working group is to be established. The group will normally include the Associate Dean Learning and Teaching as convenor, the program proponent(s), a representative of Marketing and Communications, an LQS Officer allocated to the program and, in the case of multi/cross disciplinary programs, representatives from other faculties. Faculty Office staff relevant to curriculum development are also included. Other internal and external stakeholders will also be consulted during development of the program plan.
The first meeting of the Working Group must occur no later than one week following the advice from the DVCA Faculty Group Meeting.
The faculty will arrange meetings of the working group. The purpose of these meetings is to ensure that the program plan is developed with academic and pedagogical rigour and that it aligns with all relevant internal and external frameworks (e.g. University policies, AQF, ESOS, HESF, accreditation requirements). LQS will provide advice on the relevant stakeholders to be consulted to ensure that the program plan is sufficiently formed to facilitate the program’s implementation (eg CRICOS registration, configuration within University student and learning systems, etc).
|3.||Consultation with Marketing and Communications
Marketing and Communications will, as part of this process, undertake a review of the sector demand and potential market for the proposed program.
|4.||Submission to APEAC
At the completion of the working group’s deliberations, the proposal is endorsed by the ADLT and the Executive Dean. It is then submitted to the APEAC Executive Officer. The Director of LQS and the Director of Marketing and Communications may provide recommendations to APEAC for consideration.
APEAC will consider the recommendations based on the program plan’s merits and decide whether a recommendation for approval is to be made to Academic Board.
APEAC submits a report of its recommendations to Academic Board on new, revised and deleted programs 1.5 weeks prior to the Academic Board meeting.
|5.||Academic Board and Vice-Chancellor and President approval
Academic Board considers program proposals recommended for approval by APEAC and, if endorsed, they are submitted to the Vice-Chancellor and President for approval.
Notification of outcome
Please contact the APEAC Executive Officer if additional information is required on the Program Development and Approval process.