Program development and approval processes ensure academic programs meet quality assurance, and market viability and sustainability standards are met.
The University's Program Development and Approval process applies to the development of new academic programs, and to major revisions or deletions of existing programs.
Faculties wishing to develop new programs or to make major revisions to existing programs must provide a concept proposal to the DVCA Faculty Group (DVCA/FG). For advice on entry requirements, contact the APEAC Executive Officer. The concept is discussed and if considered feasible, a working group (the APEAC Program Working Group) is established to develop a program plan concurrently with a Marketing and Communications Assessment of the viability and sustainability of the proposed program. A program plan must be completed within 90 days of receiving approval for the concept proposal. Once completed, the program plan is submitted to the Academic Program Entry and Approval Committee (APEAC) for approval. Requests for the deletion of programs should be submitted directly to the APEAC Executive Officer, and do not need to be submitted to the DVCA/FG.
Note that for proposals regarding research degrees, the approval proces is managed through Research Education and Development Committee (REDC).
When planning proposals, proponents must allow for:
- Faculty and School approval processes
- APEAC submission deadlines (Staff only)
- Publication deadlines
- Resolution of any issues that may arise at one or more steps in the process
Program Development and Approval
|Approval Process Steps|
|1.||Introduction of Concept at the DVCA Faculty Group Meeting
The Executive Dean introduces a concept at the DVCA/FG meeting. The concept is discussed and if considered feasible, Learning and Quality Support is notified by the DVCA/FG Secretariat that a working group should be formed to develop the proposal. This initiates the 90 day development timeline for APEAC consideration.
|2.||Establishment of the Working Group
LQS will advise the faculty that a working group is to be established. The group will normally include the Associated Dean Learning and Teaching as convenor, the program proponent(s), a representative of Learning and Quality Support, a representative of Marketing and Communications and, in the case of multi/cross disciplinary programs, representatives from other faculties. Other internal and external stakeholders will also be consulted during development of the program plan.
The faculty will arrange meetings of the working group. The purpose of these meetings is to ensure that the program plan is developed with academic and pedagogical rigour and that it aligns with all relevant internal and external frameworks (e.g. University policies, AQF, ESOS, HESF, accreditation requirements). Consultation with relevant stakeholders will also ensure that the program plan is sufficiently formed to facilitate the program’s implementation (eg CRICOS registration, configuration within University student and learning systems, etc).
|3.||Initiation of the Market Viability and Resource Sustainability Assessment
Marketing and Communications will, as part of this process, undertake a review of the marketability and viability of the proposed program. Various financial projections undertaken with the support of Finance Services can then provide an indication of sustainability.
|4.||Submission to APEAC
At the completion of the working group’s deliberations, the academic Convenor of the working group, the Director of LQS, and the Director of Marketing and Communications provide a recommendation to APEAC for consideration.
APEAC will consider the recommendations based on the program plan’s merits and decides whether a recommendation for approval is made to Academic Board.
APEAC submits a report of its recommendations on new, revised and deleted programs 1.5 weeks prior to Academic Board meeting.
|5.||Academic Board and Vice-Chancellor and President approval
Academic Board considers program proposals recommended for approval by APEAC and, if endorsed, are submitted to the Vice-Chancellor and President for approval.
|6.||Notification of outcome
The APEAC secretariat will notify stakeholders of the Vice-Chancellor and President’s decision. This is expected to be within 1 week of the Academic Board meeting.
Please contact the APEAC Executive Officer if additional information is required on the Program Development and Approval process.