Forms

Please see below for information on where to submit program development forms.

Submit the following forms to Growth and Diversification Steering Committee (GDSC), with a cc to APEAC, with the subject line as applicable: Concept proposal for GDSC consideration / Business Case for GDSC consideration.

Important note:

Before submitting a proposal to inactivate or suspend any programs, please check the Commonwealth Grant Scheme funding agreement, 2021-2023. An updated agreement is anticipated to become available in January 2024.

If the program being considered for inactivation or suspension is listed in the agreement, please contact APEAC prior to progressing the proposal.

The deadline for proposals pertaining to new programs / major revisions to existing programs with planned implementation in the first half of 2024 (Summer School 2024; Semester 1 2024; Trimesters 1 and 2 2024; Terms 1 and 2 2024; Quadmesters 1 and 2 2024; Melbourne Trimester 1 2024; Online Teaching Periods 1, 2 and 3 2024) have now passed. Please contact APEAC for further advice prior to submission of Program Concepts or Business Cases.

Form	Description
Concept proposal	For new programs only. Prior to developing a Business Case, the concept proposal is required to be completed and submitted to GDSC. For support in filling in the Concept Proposal, please contact the subject matter experts listed throughout the document.
Business Case	A Business Case must be completed and submitted to GDSC: For new programs (a Concept Proposal needs to be endorsed by GDSC before commencing a Business Case); and For major revisions (excluding proposals to change entry requirements only). To help determine whether a program revision is classified as major, refer to the table of revision categories. For support in filling in the Business Case, please contact the subject matter experts listed throughout the document.

Form

Description

Concept proposal

For new programs only. Prior to developing a Business Case, the concept proposal is required to be completed and submitted to GDSC.

For support in filling in the Concept Proposal, please contact the subject matter experts listed throughout the document.

Business Case

A Business Case must be completed and submitted to GDSC:

For new programs (a Concept Proposal needs to be endorsed by GDSC before commencing a Business Case); and
For major revisions (excluding proposals to change entry requirements only). To help determine whether a program revision is classified as major, refer to the table of revision categories.

For support in filling in the Business Case, please contact the subject matter experts listed throughout the document.

Submit the following forms directly to APEAC

Form	Description
Addition of a new program/ revision of an existing program	New programs and major revisions to existing programs require consideration by APEAC. The form should be filled out in conjunction with a series of workshops and supporting activities involving stakeholders across the University. *It is important to note* there are separate forms for Undergraduate and Postgraduate Coursework programs. Advice and guidance on completion of the form can be found within the following support resources: Academic Design For further advice not contained in this document, please contact Teaching Excellence. Operational Specifications This document contains a list of stakeholders to be consulted and attachments to be provided along with the proposal. For further advice not contained in this document, please contact APEAC.
Inactivation of an existing program	If a program will permanently cease to be offered to commencing students an application has to be considered by APEAC. Do not use this form if the program will simply be temporarily unavailable to commencing students (use Suspension of an Existing Program form below).

Form

Description

Addition of a
new program/
revision of
an existing
program

New programs and major revisions to existing programs require consideration by APEAC.

The form should be filled out in conjunction with a series of workshops and supporting activities involving stakeholders across the University.

It is important to note there are separate forms for Undergraduate and Postgraduate Coursework programs.

Advice and guidance on completion of the form can be found within the following support resources:

Academic Design
- For further advice not contained in this document, please contact Teaching Excellence.
Operational Specifications
- This document contains a list of stakeholders to be consulted and attachments to be provided along with the proposal.
- For further advice not contained in this document, please contact APEAC.

Inactivation of
an existing program

If a program will permanently cease to be offered to commencing students an application has to be considered by APEAC.

Do not use this form if the program will simply be temporarily unavailable to commencing students (use Suspension of an Existing Program form below).

Submit the following form to the Admissions Committee, with a copy to APEAC:

Form	Description
Revision of entry requirements of an existing program	A proposal to revise entry requirements must be considered by the Admissions Committee. Following endorsement by the Admissions Committee, the proposal can be considered by APEAC. For advice with filling in the form, please contact the Admissions Committee Executive Officer.

Form

Description

Revision of entry requirements of an existing program

A proposal to revise entry requirements must be considered by the Admissions Committee. Following endorsement by the Admissions Committee, the proposal can be considered by APEAC.

For advice with filling in the form, please contact the Admissions Committee Executive Officer.

As per below, please submit to Admissions once Section 1 is completed. If the proposal is endorsed by the DVC(EE), it will be sent to APEAC for consideration.

Form	Description
Suspension of an existing program	Where a program is to be temporarily unavailable for a specified period of time the Program Suspension Form is completed. Students currently enrolled in the program continue their enrolment until they complete the requirements of the award. Submission of suspension proposals Complete Section 1 of the 'Program Suspension Proposal' and submit to Admissions. Admissions provides data on active applications, offers and acceptances and other data as relevant for consideration by the Deputy Vice-Chancellor (External Engagement). In the event that the: a. DVC(EE) endorses the proposal to suspend program: the program form will be sent to APEAC for consideration; b. DVC(EE) does NOT endorse the proposal: the DVC(EE) will discuss with the Executive Dean and/or relevant parties. Admissions will continue discussions until the submission is suitable for consideration at APEAC.

Form

Description

Suspension of
an existing program

Where a program is to be temporarily unavailable for a specified period of time the Program Suspension Form is completed. Students currently enrolled in the program continue their enrolment until they complete the requirements of the award.

Submission of suspension proposals

Complete Section 1 of the 'Program Suspension Proposal' and submit to Admissions.
Admissions provides data on active applications, offers and acceptances and other data as relevant for consideration by the Deputy Vice-Chancellor (External Engagement).
In the event that the:
a. DVC(EE) endorses the proposal to suspend program: the program form will be sent to APEAC for consideration;
b. DVC(EE) does NOT endorse the proposal: the DVC(EE) will discuss with the Executive Dean and/or relevant parties. Admissions will continue discussions until the submission is suitable for consideration at APEAC.