FAQs

Program Development and Approval Frequently Asked Questions

If you cannot find the answer to your question regarding the APEAC process, please contact APEAC.

  • General APEAC information

    How do I have a new program approved at the UoA?
    Please refer to the approval process website which outlines the steps required to propose the introduction of a new program.


    Is approval needed to offer a program in other/additional teaching periods?
    Yes, APEAC approval is required to offer a program in other/additional teaching periods. For example, if APEAC approved the delivery of a program in Semesters, approval must be sought to offer the program in Trimesters.


    How do I propose changes to a program currently offered at the UoA?
    Please refer the approval process website which outlines the steps required to revise or delete a current program.


    How do I suspend an existing program?
    Please complete the Program Suspension Form and submit it to Admissions. The suspension of a program is presented to APEAC for noting only.


    I am unsure if APEAC approval is needed for the changes I am proposing to an existing program?
    The table of major and minor revision categories provides an overview of the changes that constitute a major revision. Please note, the examples listed are representative only – other examples may exist. For advice on changes to a program not listed, please contact APEAC.


    Is approval required for another party (whether in Australia or offshore) to deliver some or all of a program or a course within a program?
    Please refer to the information on Third Party Arrangements and contact Educational Compliance if you have further questions.


    How do I propose a new micro-credential?
    A micro-credentials policy is currently being drafted. Details of the approval process for micro-credentials will be formalised once the policy has been approved. An interim approval process has been agreed, please contact APEAC for advice.


    My proposal doesn’t fully align with UoA policies and requirements – Will the proposal still be considered by APEAC?
    Elements of a proposal that do not fully align with internal policy should be discussed at the Faculty Working Group. Sound pedagogical rationale requesting an exemption to policy should also be provided in the proposal submitted for APEAC consideration. Please contact APEAC for further advice.


    What are the submission dates for papers to be considered by APEAC?
    The APEAC submission dates are published at the start of each year. Please note, prior to submitting a new program proposal to APEAC, a Concept Proposal must first be presented to the DVCA Faculty Group for triaging.


    How do I update the Australian Higher Education Graduation Statement (AHEGS) for a program?
    APEAC approval is not required to revise the AHEGS for a program. Requests to update the AHEGS should be sent to the Graduations Office.


    Should a proposal require urgent consideration, please contact APEAC.                                                    

  • Admission requirements

    Who has the authority to approve changes to program admission requirements (including the minimum GPA)?
    Program admission changes can be approved by the DVC(A) on recommendation of APEAC.


    I would like to change my program admission requirements, and I am making no other changes. Am I required to complete a full program proposal form?
    Admission changes can be proposed via the Revision of entry requirements form. The form requests the information required to ensure the University meets its compliance obligations and also includes prompts for information that assures consistency across programs.

    Please note: Offers to international students can be made several years before they are due to commence their study and, therefore, a proposed date of effect should take into consideration the international admissions timelines.


    Is there a minimum GPA used by the University?
    No, there is no minimum Grade Point Average (GPA) used by the University.


    Why don’t I need to include a TOEFL/Pearson/CAE English Language proficiency score in the program proposal?
    The University has established equivalencies for IELTS/TOEFL/Pearson/CAE English Language proficiency requirements. It is, therefore, only necessary to include the minimum IELTS required for the program on the proposal.


    Where do I find the approved admissions requirements for a program?
    Please refer to the program structure and entry requirements and non-standard admission requirements document for information on approved program admission requirements.


    I understand that completion of certain qualifications (SACE, GCE A Levels, Foundation Studies, etc.) has been assessed as equivalent to meeting the University’s minimum English language requirements. My program, however, has external accrediting requirements which limit the types of qualifications that may be considered for admission. How do I seek changes to the University’s alternative English language proficiency pathways?
    In the first instance contact the Associate Director, Admissions to discuss your requirements. If changes to the alternative English language proficiency pathways are necessary then a memo will need to be submitted to APEAC for approval. It must include the following:

    • a date of effect
    • an outline of the changes and the rationale
    • the impact on any pathway programs, e.g. those offered by the UoA College
    • a summary of transition arrangements
  • International students

    Are all international students covered by ESOS legislation?
    No, not all of the University’s international students are covered by the Education Services for Overseas Student (ESOS) legislation. The ESOS Framework applies to students who are enrolled in a CRICOS registered course and studying on an Australian student visa. International students who have study rights whilst holding alternative visas (such as partner or working visas) are not covered by ESOS.


    Can a program that is only available on a part-time basis be offered to international students?
    Programs must be available on a full-time basis to be eligible for CRICOS registration. If a program is not CRICOS registered the University cannot promote or offer it to any prospective international student who will require an Australian student visa. International students who have study rights whilst holding alternative visas (such as partner or working visas), may however be considered for an offer to the program. If you would like APEAC to approve a program for non-student visa holders, please add ‘Available to non-student visa holders ONLY’ to the APEAC program proposal plan, Section 5.1. Please contact Educational Compliance for further advice.


    Can a program that is delivered 100% online be offered to international students who are living in Australia?
    Only students in Australia on a temporary resident visa that permits study (non-student visa holders) can study a program that is delivered 100% online. Please note that non student visa holders are not covered by ESOS legislation. If you would like APEAC to approve a program for non-student visa holders, please add ‘Available to non-student visa holders ONLY’ to the APEAC program proposal plan , Section 5.1. Please contact Educational Compliance for further advice.


    Can the University offer programs that are not CRICOS registered to international students (those on an Australian student visa)?
    The ESOS Exempt Courses Instrument came into effect on 29 June 2021. This instrument permits international students (Australian student visa holders) to enrol in a variety of short programs that are not CRICOS registered. The intent of the instrument is to give Australian student visa holders access to a variety of short programs that will improve their employment opportunities, such as first aid and infection control courses, or hobby or recreational courses that will enrich student experience.  As a higher education provider the University may deliver short recreational programs in areas such as creative arts, languages other than English, or music to this cohort of students, however these programs must not lead to an AQF qualification, or the award of credit. If the proposed higher education program does not satisfy the exemption instrument then it cannot be made available to international students who are Australian student visa holders.

    Please refer to the DESE fact sheet for additional information.


    When can I begin marketing an APEAC/Academic Board approved program to international students?
    Programs that are offered to international students who require a student visa can only be marketed once the CRICOS application has been approved by TEQSA and a new CRICOS code generated.


    How long does it take for a program to be CRICOS registered?
    Applications for CRICOS registration are subject to TEQSA’s internal processing times but can take anywhere from 5-10 working days.


    How will I know if the CRICOS registration has been approved?
    All relevant stakeholders including faculty staff and Admissions Operations will be notified of the new CRICOS code by Educational Compliance.

  • Post APEAC approval

    What happens after APEAC has considered my proposal?
    Please refer to the process map for the steps that occur following each APEAC meeting (steps 17-24)

    Please note, upon recommendation for approval from APEAC, revisions to admission requirements can be approved by the DVC(A). APEAC will prepare the approval papers and distribute to Faculty once approval has been obtained.

    For further information regarding operational steps following approval, please contact individual areas for advice, e.g., Student Administration, Marketing.


    What happens if APEAC does not recommend my proposal for approval?
    In some circumstances, APEAC will agree to make ‘no recommendation’ and instead invite the Faculty to resubmit the proposal after addressing any concerns. Faculties will be informed of this decision by APEAC.


    Once a program has been approved by APEAC/Academic Board what action is required to have it appear on Degree Finder?
    Following Vice-Chancellor approval, APEAC notifies all relevant faculty stakeholders to contact Student Administration to begin the operational process of entering the new program into the PeopleSoft system and subsequently Degree Finder.


    When will new programs be open for international students to apply?
    Applications will be open by the effective date (e.g. Semester 1) as approved by the Vice-Chancellor providing the CRICOS registration is complete. The operational processes involve multiple stakeholders including Educational Compliance, TEQSA, Student Administration, Planning and Analytics and SATAC therefore submissions should allow adequate time for all administrative processes to be completed.

  • University of Adelaide College

    What steps are required to have a new University of Adelaide College (UoAC) program or changes to an existing UoAC program approved by the University?
    There are a number of steps specific to UoAC programs required to be completed as part of the approval process. Please refer to the process map which outlines the steps that must be completed for approval of new pathway programs and changes to existing pathway programs.

    Please contact the DASE Executive Officer to discuss whether amendments to the Kaplan/University legal agreement are required.


    Are there additional steps I need to take regarding the approval of new programs and changes to existing programs offered by the University of Adelaide College (UoAC)?
    Yes, there are a number of steps specific to UoAC programs required to be completed as part of the approval process. Please refer to the process map which outlines the steps that must be completed for approval of new pathway programs and changes to existing pathway programs.


    Does the addition of a new ‘stream’ to a pathway program require APEAC approval?
    Yes, the addition of a ‘stream’ is considered a major revision and, therefore, requires APEAC approval. Please refer to the process map for the steps that must be completed to seek approval for the addition of a new pathway program stream.


    What information is required by the DVCA Faculty Group when considering the concept to introduce or revise a pathway program?

    Please fully complete a concept form to provide DVCA Faculty Group with all the information required to consider the proposal.


    What happens if the proposal is not endorsed for approval at any stage of the process?

    As outlined in the process map, a number of Committees and Boards are involved in the approval process for the introduction of new programs and the revision of existing programs. Any Committee/Board may decline the proposal at any stage in the process – The UoAC will be informed of this outcome by the DASE Divisional Officer.

    In some circumstances, a Committee may choose to make ‘no recommendation’ regarding the proposal and invite the UoAC to provide additional information before reconsidering the proposal. Should this occur, the UoAC will be advised of the additional information required and the steps needed to recommence the approval process.


    Who has the authority to approve changes to pathway programs admission requirements?
    Program admission changes can be approved by the DVC(A) on recommendation of APEAC.


    I would like to propose changing the admission requirements for a pathway program, and I am making no other changes. Will APEAC accept a memo instead of the program proposal form?
    Admission changes can be proposed via the 
    Revision of entry requirements form . The form requests the information required to ensure the University meets its compliance obligations and also includes prompts for information that assures consistency across programs.

    Please contact APEAC for further information.

  • Alliance progams

    What is an Alliance program?
    In partnership with Pearson, the University of Adelaide offer a number of fully online postgraduate programsThe alliance with Pearson allows for the accelerated launch of online postgraduate programs, broadening the University’s reach and enhancing the in-house capability to deliver online postgraduate programs that align with the University's strategic objectives. These programs are referred to as alliance programs.

    What steps are required to propose a new Alliance program be introduced by the University?
    New alliance programs can be proposed by either the University or Pearson. There are several steps specific to alliance programs which must be completed as part of the approval process. Please refer to Developing an Online Program which outlines the steps that need to be completed to propose a fully online postgraduate program.

    What steps are required to propose changes to an existing Alliance program offered by the University?
    Changes to existing alliance programs can be proposed by either the University or Pearson. Any changes must be initially endorsed by the Joint Alliance Board (JAB).

    Once endorsed by the JAB, a proposal must then be presented to the Academic Program Entry and Approval Committee (APEAC) in accordance with the program development approval process.

    I am unsure if APEAC approval is needed for the changes I am proposing to an existing Alliance program?
    The table of revision categories provides an overview of the changes that constitute a major revision. Please note, the examples listed are representative only – other examples may exist. For advice on changes to a program not listed, please contact APEAC.

    I would like to change the program admission requirements, and I am making no other changes. Am I required to complete a full program proposal form?
    Changes to the admission requirements (including English Language proficiency requirements) of alliance programs can be proposed via the Revision of entry requirements form . The form requests the information required to ensure the University meets its compliance obligations and also includes prompts for information that assures consistency across programs.

    Any proposal to revise the admission requirements of an alliance program must also be endorsed by the JAB prior to being presented to APEAC.

    What happens if the proposal is not endorsed for approval at any stage of the process?
    A number of Committees and Boards are involved in the approval process for the introduction of new programs and the revision of existing programs. Any Committee/Board may decline the proposal at any stage in the process – Stakeholders will be informed of this outcome.

    In some circumstances, a Committee may choose to make ‘no recommendation’ regarding the proposal and invite the Alliance and/or Faculty to provide additional information before reconsidering the proposal. Should this occur, stakeholders will be advised of the additional information required and the steps needed to recommence the approval process.