Approval Process

The University's Program Development and Approval process applies to the development of new academic programs, and to major revisions or deletions of existing programs.

A revised program approval process was approved by the Academic Board at Meeting 1/18. 

Program development and approval processes ensure academic programs meet quality assurance.

    For advice on entry requirements, refer to the program structure and entry requirements.

    When planning proposals, proponents must allow for:

    Approval steps

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    • 1. Introduction of concept at the Program Portfolio Committee

      • A concept is considered at the PPC meeting.
      • The concept is discussed and if considered feasible, a working group (the APEAC Program Working Group) is established to develop a program plan.
      • This initiates the 90 day development timeline for APEAC consideration.
    • 2. Establishment of the working group

      Learning & Quality Support will advise the faculty that a working group is to be established.

      The group will normally include:

      • the Deputy Dean Learning and Teaching as convenor,
      • the program proponent(s),
      • a Learning & Quality Support Officer allocated to the program and,
      • in the case of multi/cross disciplinary programs, representatives from other faculties
      • faculty office staff relevant to curriculum development are also included
      • other internal and external stakeholders will also be consulted during the development of the program plan.

      The first meeting of the working group must occur no later than one week following the advice from the PPC meeting.

      The faculty will arrange meetings of the working group.

      The purpose of these meetings is to ensure that the program plan is developed with academic and pedagogical rigour and that it aligns with all relevant internal and external frameworks (e.g. University policies, AQF, ESOS, HESF, accreditation requirements).

      Learning & Quality Support will provide advice on the relevant stakeholders to be consulted to ensure that the program plan is sufficiently formed to facilitate the program’s implementation (eg CRICOS registration, configuration within University student and learning systems, etc).

    • 3. Submission to APEAC

      At the completion of the working group’s deliberations, the proposal is endorsed by the DDLT and the Executive Dean. It is then submitted to the APEAC Executive Officer. The Director of Learning and Quality Support may provide recommendations to APEAC for consideration.

      APEAC will consider the recommendations based on the program plan’s merits and decide whether a recommendation for approval is to be made to the Academic Board.

      APEAC submits a report of its recommendations to the Academic Board on new, revised and deleted programs 1.5 weeks prior to the Academic Board meeting.

    • 4. Academic Board and Vice-Chancellor and President approval

      The Academic Board considers program proposals recommended for approval by APEAC and, if endorsed, they are submitted to the Vice-Chancellor and President for approval.

    • 5. Notification of outcome

      The APEAC Executive Officer will notify stakeholders of the Vice-Chancellor and President’s decision. This is normally provided within 1 week of the Academic Board meeting.


    Please contact the APEAC Executive Officer if additional information is required on the Program Development and Approval process.