Approval Process

The University's Program Development and Approval process applies to the development of new academic programs, and to major revisions or deletions of existing programs and ensures these programs meet quality assurance.

Important note: an interim process is now in effect; the instructions below reflect this. An updated process will be communicated in due course.

A revised program approval process was approved by the Academic Board at Meeting 1/18. 

For advice on entry requirements, refer to the program structure and entry requirements.

Further information regarding the APEAC process is available on our FAQs page.

When planning proposals, proponents must allow for:

Approval steps

  • 1. New programs - concept proposals

    Concept Proposals for new programs are to be submitted to DVCA Faculty Group with the subject line: Concept proposal for consideration

  • 2. New programs - DVCA Faculty Group reviews concept proposal

    DVCA Faculty Group reviews proposal and triages it as either:

    a. strategic proposal

    b. operational proposal

    Proponent and APEAC are advised of triage outcome and next steps as follows:

    1. Strategic proposals approved for development will be recommended for further Commercial Assessment/Development Business Case or the regular 90 day process to develop full APEAC documentation.
    2. Operational proposals approved commence the regular 90 day process which consists of a Faculty Working Group (whose meetings are arranged by the faculty) that develops the Program Proposal Plan. The group will normally include:
      • Deputy Dean Learning and Teaching as convenor,
      • program proponent(s),
      • Educational Quality Support Officer allocated to the program and,
      • in the case of multi/cross disciplinary programs, representatives from other faculties
      • staff relevant to curriculum development
      • other internal and external stakeholders will also be consulted during the development of the program plan.

    The first meeting of the working group must occur no later than one week following the advice from DVCA Faculty Group. The purpose of these meetings is to ensure that the program plan is developed with academic and pedagogical rigour and that it aligns with all relevant internal and external frameworks (e.g. University policies, AQF, ESOS, HESF, accreditation requirements).

    Education Quality will provide advice on the relevant stakeholders to be consulted to ensure that the program plan is sufficiently formed to facilitate the program’s implementation (eg CRICOS registration, configuration within University student and learning systems etc).

  • 3. New programs and major program revisions - program proposal plan

    The Program Proposal Plan is endorsed by the Deputy Dean (Learning and Teaching) and the Executive Dean (and, if any other faculties are involved, relevant DDLT and Executive Dean). It is then submitted to APEAC (as per APEAC submission deadlines) for consideration at the next scheduled APEAC meeting.

    APEAC will consider the recommendations based on the proposal plan’s merits and decide whether a recommendation for approval is to be made to Academic Board.

    APEAC submits a report of its recommendations to Academic Board on new and revised programs.

  • 4. Revision of entry requirements

    The Revision of Entry Requirements form is endorsed by the Deputy Dean (Learning and Teaching), the Executive Dean (and, if any other faculties are involved, relevant DDLT and Executive Dean) and the Associate Director, Admissions Operations. It is then submitted to APEAC (as per APEAC submission deadlines) for consideration at the next scheduled APEAC meeting.

    APEAC will consider the recommendations based on the proposal plan’s merits and decide whether a recommendation for approval is to be made to the DVCA.

    APEAC submits a report of its recommendations and DVCA approval to Academic Board for noting only.

  • 5. Deletion of program(s) - program deletion form

    The Program Deletion form is endorsed by the Deputy Dean (Learning and Teaching), the Executive Dean (and, if any other faculties are involved, relevant DDLT and Executive Dean). If the program is open to international students, it will require endorsement of the PVCI. It is then submitted to APEAC (as per APEAC submission deadlines) for consideration at the next scheduled APEAC meeting.

    APEAC will consider the recommendations based on the proposal plan’s merits and decide whether a recommendation for approval is to be made to Academic Board.

    APEAC submits a report of its recommendations to Academic Board on deleted programs.

  • 6. If APEAC endorse proposal for new program/major program revision/entry requirement revision

    If APEAC endorse the Program Proposal Plan/Revision to Entry Requirement/Program Deletion they recommend:

    • new programs, major revisions and deletions for approval to Academic Board.
    • entry requirements for approval to the DVC(A). Once approved by the DVC(A), entry requirements are then only noted by Academic Board.

    New programs, major revisions and deletions endorsed by Academic Board are recommended for approval by the Vice-Chancellor and President.

  • 6. Notification of outcome

    APEAC will notify stakeholders of the Vice-Chancellor and President’s decision.

    Once approved by the Vice-Chancellor and President the proposal commences implementation.


Please contact APEAC if additional information is required on the Program Development and Approval process.