Travel and Entertainment Policy and Procedures


The purpose of this policy is to: guide and support staff and others to manage travel arrangements and expenses relating to travel and entertainment on behalf of the University; clearly define the accountabilities associated with managing travel and entertainment on behalf of the University; foster a travel environment that aspires to the highest standards of safety and security for travellers, ensuring the University's duty of care is maintained; and travel and entertainment expenditure is only made when essential for business purposes, and complies with the University's objective of obtaining value for money.


This Policy should be read in conjunction with the Fraud and Corruption Control Policy:

Title Version Document Date uploaded
Travel and Entertainment Policy and Procedures D2019/267915 TE_Policy-Procedures_-_November_2019_-_clean.pdf [183.4K] (application/pdf) 5 Dec 2019
D2019/127096 Travel_and_Entertainment_Policy_and_Procedures_-_July_2019.pdf [179.0K] (application/pdf) 8 Jul 2019
D2018/240325 D2018_240325__Travel_and_Entertainment_Policy_and_Procedures_-_endorsed_by_VCE_8_18_-_approved_Chief_Operating_Officer_-_9_~_refer_d2019_35256.pdf [136.0K] (application/pdf) 15 Feb 2019
d2017/99955 TE_Policy-Procedures_-_High_Risk_Travel_June_2018_(tracked_changes).pdf [152.0K] (application/pdf) 22 Jun 2018
d2017/99955 Travel_and_Entertainment_Policy_-_updated_to_include_delegation_for_~_refer_d2017_102892.pdf [148.9K] (application/pdf) 25 May 2018
d2017/99955 FINAL_TE_Policy-Procedures_May_2017_edited_delegations_table_(2).htm [47.4K] (text/html) 12 May 2017
d2017/88041 T&E_Policy_-_updated_with_amendments_approved_by_COO_18_April_2017.htm [46.7K] (text/html) 19 Apr 2017
d2016/207195 Travel_and_Entertainment_Policy_and_Procedures_-_Updated_Final_Version_-_September_2016.htm [44.9K] (text/html) 21 Sep 2016
d2016/112452 Travel_and_Entertainment_Policy_and_Procedures_-_MAY_2016.htm [42.3K] (text/html) 20 May 2016
d2015/74038 Amendments_to_Travel_&_Entertainment_Policy_and_Procedures.htm [41.7K] (text/html) 2 Apr 2015
d2014/171587 Travel_and_Entertainment_Policy_and_Procedures_-_approved_by_~_hyperlinks_updated_25_September_2014.htm [41.9K] (text/html) 26 Sep 2014
d2008/10528 Travel_and_Entertainment_Policy_and_Procedures_-_approved_by_the_Vice-Chancellor_and_~_source_document.htm [18.0K] (text/html) 19 May 2009

RMO File No. 2014/8259
Policy custodian Chief Operating Officer
Responsible policy officer Chief Financial Officer
Approved by Policy Custodian on 9 November 2018
Related Policies Financial Management Policy and Procedures:

Fraud and Corruption Control Policy:

Superceded Policies Travel and Entertainment Policy
Effective from 7 November 2018
Review Date 6 November 2021
Contact for queries about the policy Corporate Credit Card and Travel Service, ext. 33330 or email

Printed copies of these documents may not be up to date. Please refer to the University Policy and Procedures website for the latest version.