Invoice Process

For Invoices to be accepted and processed, please make sure the invoice submitted meets all the below (where applicable) requirements.

All invoices are to be provided within ten (10) Business Days of the end of the month that the work was provided/ completed, and within the set format below:

  • All Invoice must be a TAX INOVICE, include as a standard:
    • Company ABN
    • Company Name
    • Invoice Number
    • Invoice Date
    • Total Invoice Amount (ex GST)
    • GST Amount
    • Total Invoice Amount
    • Bank Account Details
    • Company Contact Details
  • Invoice to have correct mailing address
    • The University of Adelaide 
      Infrastructure Branch 
      Level 12 Schulz Building 
      Adelaide SA 5005
  • Invoice to include a University Contact Person

All Invoices are to be emailed as a PDF to invoices@adelaide.edu.au (separate attachment for each PDF invoice)

 

Following requirements are to be included/ followed per service type

    • Agreed/ Preventative Service Invoices

      Agreed Services Invoices

      Preventative and Agreed Services conducted under a Contract Agreement.

      • Combined Invoice for each Site/ Campus referencing site / Campus Name (as per costing schedule) –
      • Invoice to reference Agreed Service – Site / Campus Name (example Agreed Service – North Terrace)
      • Invoice to reference Contract name
      • Invoice to detail service/trade/ WR# and period of service
      • Statutory Declaration to be uploaded in to Rapid Global and emailed to msc-invoices@adelaide.edu.au
      • WR are to be completed in Unispace and invoice information to be entered directly into the system against the WR, before the invoice is submitted

    • Additional/ Reactive Service Invoices

      Additional Services Invoices

      Reactive and Additional works raised within Unispace

      • Combined Invoice for each site/ Campus referencing Site / Campus (as per costing schedule)
      • Invoice to reference Additional Service – Site / Campus Name (example Additional Service – North Terrace)
      • Invoice to detail service/trade/ WR# and period of service (month)
      • WR are to be completed in Unispace and invoice information to be entered directly into the system against the WR, before the invoice is submitted

    • Other Invoice Types

      Other Services Invoices

      Other Service would include works that are completed under the Purchase Order system, normally consisting of Projects, Major and Minor Upgrades etc

      • Invoice to reference Project Name and / Or Building (works completed).
      • Invoice to detail Purchase Order# and Work Request# (if applicable)
      • If applicable WR in Unispace is to be completed and invoice information to be entered directly into the system against the WR, before the invoice is submitted
      • Please note if PO is not quoted on the Invoice, it will be rejected by the computer system and payment will be delayed.