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Program Reviews

The review process is an integral part of the University's quality assurance system. All coursework programs offered by the University are subject to review as part of a 5 year cycle. Oversight of these reviews is the responsibility of the Pro Vice-Chancellor (Student Learning).

Program Reviews are coordinated by staff from Learning and Quality Support, who work with Faculty staff throughout the process, providing assistance and advice as required. A summary of the responsibilities of stakeholders during Program Reviews is available.

Scheduling of Program Reviews

A 5 year Program Review Schedule is developed by Learning and Quality Support in consultation with Executive Deans, and approved by the Pro Vice-Chancellor (Student Learning) (PVC(SL)). The schedule is updated on an annual basis. The updated schedule for a given calendar year is reported to Academic Board towards the end of the preceding calendar year.

The schedule for the review of each program is developed with due consideration to the timing of external accreditation processes for programs with professional accreditation requirements.

The current Program Reviews Schedule groups reviews by Faculty and School.

Terms of Reference

The Terms of Reference for a Program Review should enable the evaluation of a Program by reviewing the quality of the curriculum and its delivery, its governance and the progress since the last review including best practice, through the development of forward-looking Self Evaluation Report.

Executive Deans will submit draft Terms of Reference to Learning and Quality Support.  While the use of standard Terms of Reference is recommended, the Executive Dean can provide modified or alternative Terms of Reference. The PVC(SL) will approve the final Terms of Reference for the review.

Review Panel

The Program Reviews are conducted by a Review Panel which is established with the aim of responding to the Self Evaluation Report. The composition of the Review Panel will be agreed between the relevant Executive Dean and the PVC(SL). While Review Panels for program reviews are usually complosed of five members, including an internal convenor, one external panel member, two students and an Adelaide Education Academy expert, in certain circumstances, the PVC(SL) may approve an increased panel size.

Member Comment
Senior Academic (Convenor) Internal Staff Member Professor
Independent to the School/Discipline area of the program(s) under review
Academic External Appointee Professor
From the same or similar area to the program(s) under review
Students Two Students From the Program under review
Learning and Teaching Specialist Usually Adelaide Education Academy Independent of School/Discipline under review

International panel members can only be included if travel and accommodation costs are met by the Faculty.
Executive Deans will submit a list of prospective panel members for consideration and approval by the PVC(SL).

Review Preparation

The Faculty will ensure that a Self Evaluation Report is prepared prior to the Review Panel meeting. Guidelines are available on the development of the Self Evaluation Report. Note that Faculties are permitted to provide additional information considered relevant to the review.

Invitations to provide submissions to the Review Panel will be made to internal and external stakeholders. The Faculty, in consultation with Learning and Quality Support, will develop a list of relevant stakeholders, which will include both industry/professional representatives and students. Learning and Quality Support will contact the stakeholders to invite written submissions, and may also invite some of the stakeholders to an interview with the Review Panel.

Review Panel Visit

Learning and Quality Support staff will develop a schedule for the Review Panel visit in consultation with the relevant Faculty.

The Review Panel will usually convene for not more than two days. Normally, entry and exit interviews will be held involving the Review Panel and the PVC(SL).  The exit interview may involve other senior managers (e.g. Executive Dean, Head of School).

Reporting

The new process requires that a verbal report be made to participants and stakeholders at the conclusion of the visit by the panel.

Learning and Quality Support, in consultation with the Convenor, will commence drafting of the report during the final session of the Review Panel's visit, with a particular focus on developing the recommendations. A draft set of recommendations will be finalised with the Convenor in the week following the Panel's visit. A first draft of the complete Report will be provided to the Convenor of the Review Panel no later than the end of the second week after the Review Panel visit. Draft reports should be considered confidential. The main body of a Review Report will be not more than ten pages in length.

The final Review Report is submitted to the PVC(SL).

Approval

On receipt of the Review Report, the PVC(SL) will seek the relevant Executive Dean's advice on acceptance, rejection or modification of the recommendations. Following this consultation, the PVC(SL) will present the Report to Academic Board.

Academic Board is responsible for endorsing the final recommendations (to the extent that they fall within its Terms of Reference), and recommending their approval to the Vice-Chancellor and President. Approved recommendations are available from the Review Reports, Recommendations & Implementation Plans page.

Implementation

The Faculty, in consultation with staff from Learning and Quality Support, will develop an Implementation Plan addressing the approved recommendations of the Review Report. A finalised Implementation Plan is to be provided to the PVC(SL) within 6 weeks of the Vice-Chancellor and President's acceptance of the Review Report.

The Faculty is required to submit updates on the progress of the actions described in the Implementation Plan to Learning and Quality Support. These updates are required after another 4 months and then a further 8 months following the initial implementation plan.

The PVC(SL) has the responsibility for ensuring that an Implementation Plan is developed, and for ensuring the monitoring of progress of the actions described in the Plan. Implementation Plans and progress reports are available from the Review Reports, Recommendations & Implementation Plans page.

 

Division of Academic and Student Engagement
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The University of Adelaide
South Australia 5005
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THE UNIVERSITY OF ADELAIDE
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dvca@adelaide.edu.au