University Contracts Register (UCR)
Maintaining a contract register is a core component of sound contract management practice.
The University's Contracts and Agreements Policy requires "each academic and administrative unit to maintain a register of contracts which that unit is responsible for managing. The contract register must be in a form approved by the University."
Since October 2023, Content Manager (CM) is one of the University-approved contracts registers. It is recommended to be utilised by areas of the University which do not have contract management software or are utilising spreadsheets or less-sophisticated local area approaches.
Benefits of using Content Manager as a Contracts Register
Content Manager can store the key details of what each contract is about, who is involved, what is required to be done and by when, and contract details for each party. By having this information in one location, CM will enable:
- areas to keep track of their obligations under current contracts;
- easy monitoring of contract expiry, renewal or other key dates to ensure they are not missed;
- ease of handover of contract management responsibilities in the event of change in personnel;
- snapshot reports that can be analysed for business management and strategic purposes.
How to obtain user access to CM
CM is segmented based on security groups set as per each area’s request. Each user is assigned to one or more groups according to their access privileges. Only people in the nominated security groups are able to see the documents; all other University of Adelaide Content Manager users have access to limited information (metadata) about the document.
All University staff should be assigned with a Content Manager licence. Please use this link to request a licence.
Further information about recent changes to the University’s Contracts Register
For more information about recent changes to the University’s Contracts Register, please consult our Frequently Asked Questions.
Access to legacy system
The old Contracts Register provided by Legal Services will remain available for consultation ('read-only') via the link below until it is decommissioned in December 2023.