University Library Collection Policy

The Collection Policy is a planning and management tool. It gives focus and direction to the selection, maintenance and deselection practices of the University Libraries across all libraries including branches. 

Definition of our collection: Everything we make discoverable and accessible through the Library Discovery Layer.

  • Our collection attributes

    • Responsive to the changing learning, teaching and research needs of the University.
    • Relevant and well used.
    • Fit for purpose for a research University representing the diversity of disciplines.
    • Depth in agreed areas of collecting priority.
  • Collection policy principles

    The library will:

    1. Manage a single integrated collection of electronic and physical resources including learning objects and digitised materials, across all sites.
    2. Acquire resources that meet the learning, teaching and research needs of the University.
    3. Apply just-in-time acquisition processes wherever possible.
    4. Evaluate the collection regularly for relegation and disposal.
    5. Employ usage and return on investment measures to evaluate subscribed resources.
    6. Prioritise availability of undergraduate learning and teaching requirements.
    7. Preference electronic formats to enhance access to the collection independent of time and location.
    8. Actively consult with the University’s teaching and research communities to determine collection priorities for each discipline area.
    9. Avoid unnecessary duplication of resources.
    10. Supplement collections by providing access to inter-library loan and document delivery services for academic purposes.
    11. Facilitate open access to University of Adelaide research collection publications via an open access repository.
    12. Move lesser-used material to closed and off-site storage. Learn more...
  • Collection management responsibilities

    Division of Academic and Student Engagement (DASE) is responsible for:

    • Collection Policy endorsement.

    University Librarian is responsible for:

    • Collection Policy review.
    • Overall strategy and direction of collection management and development.

    Library Collections Committee is responsible for:

    • Providing advice and support on collection policies and procedures including relevant aspects of disaster preparedness and response.
    • Direction and development of collection projects.
    • Evaluation of significant donation offers.
    • Reviewing and approving recommendations for significant purchases.
    • Overseeing annual serials review: approving cancellations and recommendations for new subscriptions.

    Associate University Librarian, Academic Engagement is responsible for:

    • Adherence to Collection Policy and escalation of implementation issues.
    • Oversight of collection projects.
    • Implementation of collection strategy.

    Associate University Librarian, Library Experience is responsible for:

    • Digitised collections processed for the course readings system and the institutional repository.
    • Access and discovery of all collection resources.
    • Physical collections at all libraries, including High Use, and in storage.
    • Identity management and authentication.

    Manager, Collection Development and Analysis is responsible for:

    • Collection funds management including endowment and bequests.
    • Collection analysis.
    • Vendor liaison and negotiation.
    • Management of licenced and owned digital resources.
    • Management of processes and staff associated with acquisition and access.
    • Management of donations, in consultation with University Archivist.

    University Archivist is responsible for:

    • Archives Collection management.
    • Rare Books and Special Collections management.
    • Management of donations, in consultation with Manager, Collection Development and Analysis.

    Liaison Librarians are responsible for:

    • Discipline specific collection related consultation and communication with faculties and students.

More information

For additional information on how the library actively manages its collections, please view the collection management guidelines.