University Library Collection Policy
The Collection Policy is a planning and management tool. It gives focus and direction to the selection, maintenance and deselection practices of the University Libraries across all libraries including branches.
Definition of our collection: Everything we make discoverable and accessible through the Library Discovery Layer.
Our collection attributes
- Responsive to the changing learning, teaching and research needs of the University.
- Relevant and well used.
- Fit for purpose for a research University representing the diversity of disciplines.
- Depth in agreed areas of collecting priority.
Collection policy principles
The library will:
- Manage a single integrated collection of electronic and physical resources including learning objects and digitised materials, across all sites.
- Acquire resources that meet the learning, teaching and research needs of the University.
- Apply just-in-time acquisition processes wherever possible.
- Evaluate the collection regularly for relegation and disposal.
- Employ usage and return on investment measures to evaluate subscribed resources.
- Prioritise availability of undergraduate learning and teaching requirements.
- Preference electronic formats to enhance access to the collection independent of time and location.
- Actively consult with the University’s teaching and research communities to determine collection priorities for each discipline area.
- Avoid unnecessary duplication of resources.
- Supplement collections by providing access to inter-library loan and document delivery services for academic purposes.
- Facilitate open access to University of Adelaide research collection publications via an open access repository.
- Move lesser-used material to closed and off-site storage. Learn more...
Collection management responsibilities
Division of Academic and Student Engagement (DASE) is responsible for:
- Collection Policy endorsement.
University Librarian is responsible for:
- Collection Policy review.
- Overall strategy and direction of collection management and development.
Library Collections Committee is responsible for:
- Providing advice and support on collection policies and procedures including relevant aspects of disaster preparedness and response.
- Direction and development of collection projects.
- Evaluation of significant donation offers.
- Reviewing and approving recommendations for significant purchases.
- Overseeing annual serials review: approving cancellations and recommendations for new subscriptions.
Associate University Librarian, Academic Engagement is responsible for:
- Adherence to Collection Policy and escalation of implementation issues.
- Oversight of collection projects.
- Implementation of collection strategy.
Associate University Librarian, Library Experience is responsible for:
- Digitised collections processed for the course readings system and the institutional repository.
- Access and discovery of all collection resources.
- Physical collections at all libraries, including High Use, and in storage.
- Identity management and authentication.
Manager, Collection Development and Analysis is responsible for:
- Collection funds management including endowment and bequests.
- Collection analysis.
- Vendor liaison and negotiation.
- Management of licenced and owned digital resources.
- Management of processes and staff associated with acquisition and access.
- Management of donations, in consultation with University Archivist.
University Archivist is responsible for:
- Archives Collection management.
- Rare Books and Special Collections management.
- Management of donations, in consultation with Manager, Collection Development and Analysis.
Liaison Librarians are responsible for:
- Discipline specific collection related consultation and communication with faculties and students.