CAPS Deadlines

Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.

Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.

Casual staff members are advised to check whether alternative deadlines apply in their local school or branch of employment.

  • Standard timeframes

    Timesheet validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.

    If timesheets are not validated by 5:00pm Wednesday (4:00pm during daylight savings), the validation tasks will escalate to the timesheet validator's supervisor with an email prompt for each timesheet requiring validation.

    CAPS

  • Submission and validation deadlines

    2023 Submission & Validation Deadlines

    Fortnight Worked

    Timesheet
    Submission Deadline
    (11:00pm)*

    Timesheet Validation Deadline
    (5:00pm)**

    Escalated Timesheet
    Validation Deadline
    (11:59pm)

    Pay Day (Friday)

    31 Dec – 13 Jan

    Monday, 16 Jan

    Wednesday, 18 Jan

    Thursday, 19 Jan

    27/01/2023

    14 Jan – 27 Jan

    Monday, 30 Jan

    Wednesday, 1 Feb

    Thursday, 2 Feb

    10/02/2023

    28 Jan – 10 Feb

    Monday, 13 Feb

    Wednesday, 15 Feb

    Thursday, 16 Feb

    24/02/2023

    11 Feb – 24 Feb

    Monday, 27 Feb

    Wednesday, 29 Feb

    Thursday, 30 Feb

    10/03/2023

    25 Feb – 10 Mar

    Monday, 13 Mar

    Wednesday, 15 Mar

    Thursday, 16 Mar

    24/03/2023

    11 Mar – 24 Mar

    Monday, 27 Mar

    Wednesday, 29 Mar

    Thursday, 30 Mar

    07/04/2023

    25 Mar – 7 Apr

    Monday, 10 Apr

    Wednesday, 12 Apr

    Thursday, 13 Apr

    21/04/2023

    8 Apr – 21 Apr

    Monday, 24 Apr

    Wednesday, 26 Apr

    Thursday, 27 Apr

    05/05/2023

    22 Apr – 5 May

    Monday, 8 May

    Wednesday, 10 May

    Thursday, 11 May

    19/05/2023

    6 May – 19 May

    Monday, 22 May

    Wednesday, 24 May

    Thursday, 25 May

    02/06/2023

    20 May – 2 Jun

    Monday, 5 Jun

    Wednesday, 7 Jun

    Thursday, 8 Jun

    16/06/2023

    3 Jun – 16 Jun

    Monday, 19 Jun

    Wednesday, 21 Jun

    Thursday, 22 Jun

    30/06/2023

    17 Jun – 30 Jun

    Monday, 3 Jul

    Wednesday, 5 Jul

    Thursday, 6 Jul

    14/07/2023

    1 Jul – 14 Jul

    Monday, 17 Jul

    Wednesday, 19 Jul

    Thursday, 20 Jul

    28/07/2023

    15 Jul – 28 Jul

    Monday, 31 Jul

    Wednesday, 2 Aug

    Thursday, 3 Aug

    11/08/2023

    29 Jul – 11 Aug

    Monday, 14 Aug

    Wednesday, 16 Aug

    Thursday, 17 Aug

    25/08/2023

    12 Aug – 25 Aug

    Monday, 28 Aug

    Wednesday, 30 Aug

    Thursday, 31 Aug

    08/09/2023

    26 Aug – 8 Sep

    Monday, 11 Sep

    Wednesday, 13 Sep

    Thursday, 14 Sep

    22/09/2023

    9 Sep – 22 Sep

    Monday, 25 Sep

    Wednesday, 27 Sep

    Thursday, 28 Sep

    06/10/2023

    23 Sep – 6 Oct

    Monday, 9 Oct

    Wednesday, 11 Oct

    Thursday, 12 Oct

    20/10/2023

    7 Oct – 20 Oct

    Monday, 23 Oct

    Wednesday, 25 Oct

    Thursday, 26 Oct

    03/11/2023

    21 Oct – 3 Nov

    Monday, 6 Nov

    Wednesday, 8 Nov

    Thursday, 9 Nov

    17/11/2023

    4 Nov – 17 Nov

    TBA

    TBA

    TBA

    01/12/2023

    18 Nov – 1 Dec

    TBA

    TBA

    TBA

    15/12/2023

    2 Dec – 15 Dec

    TBA

    TBA

    TBA

    29/12/2023

    16 Dec – 29 Dec

    TBA

    TBA

    TBA

    12/01/2024

    30 Dec – 12 Jan 2024

    Monday, 15 Jan 2024

    Wednesday, 17 Jan 2024

    Thursday, 18 Jan 2024

    26/01/2024

    13 Jan – 26 Jan 2024

    Monday, 29 Jan 2024

    Wednesday, 31 Jan 2024

    Thursday, 1 Feb 2024

    09/02/2024
    • * Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator.
    • Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
    • **If timesheets are not validated by the Wednesday 5:00pm (this time varies by 1 hour at the start and end of daylight savings) deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
    • Where the weekend or public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.
    • ***Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to the end of year closedown