CAPS Deadlines

Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.

Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.

Casual staff members are advised to check whether alternative deadlines apply in their local school or branch of employment.

***Regular timesheet submission, validation and escalation dates vary during payroll compressed pay periods in the lead up to the Easter week-end and the end of year closedown.

  • Standard timeframes

    Timesheet validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.

    If timesheets are not validated by 5:00pm Wednesday, the validation tasks will escalate to the timesheet validator's supervisor with an email prompt for each timesheet requiring validation.

    CAPS

  • Submission and validation deadlines

    2025 Submission & Validation Deadlines

    Fortnight Worked

    Timesheet
    Submission Deadline
    (11:00pm) *

    Timesheet Validation Deadline
    (5:00pm) *

    Escalated Timesheet
    Validation Deadline
    (11:59pm)

    Pay Day (Friday)
    12 - 25 Jul 28/07/2025 30/07/2025 31/07/2025 08/08/2025

    26 Jul - 08 Aug

    11/08/2025

    		  13/08/2025 14/08/2025 22/08/2025

    09 - 22 Aug

     25/08/2025

    		  27/08/2025 28/08/2025 05/09/2025

    23 Aug - 05 Sep

     08/09/2025

    		  10/09/2025 11/09/2025 19/09/2025

    06 - 19 Sep

    22/09/2025

    		  24/09/2025 25/09/2025 03/10/2025
    20 Sept - 03 Oct  06/10/2025  08/10/2025 09/10/2025 17/10/2025
    04 - 17 Oct *  14/10/2025  16/10/2025 17/10/2025 31/10/2025
    18 - 31 Oct *  28/10/2025   30/10/2025 31/10/2025 14/11/2025
    01 -14 Nov *  09/11/2025 (Sunday) 11/11/2025 12/11/2025 28/11/2025
    15 - 28 Nov *  18/11/2025  20/12/2025 21/11/2025 12/12/2025
    29 Nov - 12 Dec *  01/12/2025  03/12/2025 04/12/2025 26/12/2025
    13 - 26 Dec *  09/12/2025  11/12/2025

    12/12/2025

    		  09/01/2026
    27 Dec - 09 Jan 12/01/2026 14/01/2026 15/01/2026 23/01/2026

    *NOTE: Varied timesheet submission, validation and escalation dates during payrolls compressed pay periods in the end of year closedown.

    • Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator until the following fortnight.
    • Timesheet Validators receive an email prompt early on *Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
    • If timesheets are not validated by the *Wednesday 5:00pm deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
    • Where the weekend or public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.