CAPS Deadlines
Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.
Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.
Casual staff members are advised to check whether alternative deadlines apply in their local school or branch of employment.
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Standard timeframes
Timesheet validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.
If timesheets are not validated by 5:00pm Wednesday, the validation tasks will escalate to the timesheet validator's supervisor with an email prompt for each timesheet requiring validation.
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Submission and validation deadlines
2024 Submission & Validation Deadlines
Fortnight Worked
Timesheet
Submission Deadline
(11:00pm)*Timesheet Validation Deadline
(5:00pm)**Escalated Timesheet
Validation Deadline
(11:59pm)Pay Day (Friday)
16 - 29 Dec 2023
01/01/2024
03/01/2024
04/01/2024 12/01/2024 30 Dec 2023 - 12 Jan 2024
15/01/2024
17/01/2024
18/01/2024 26/01/2024 13 Jan - 26 Jan
29/01/2024 31/01/2024 01/02/2024 09/02/2024 27 Jan - 9 Feb
12/02/2024
14/02/2024 15/02/2024 23/02/2024 10 Feb - 23 Feb
26/02/2024
28/02/2024 29/02/2024 08/03/2024 24 Feb - 8 Mar
11/03/2024
13/03/2024 14/03/2024 22/03/2024 9 Mar - 22 Mar
22/03/2024*** 26/03/2024*** 27/03/2024*** 05/04/2024
23 Mar - 5 Apr
08/04/2024
10/04/2024 11/04/2024 19/04/2024 6 Apr - 19 Apr
22/04/2024
24/04/2024 25/04/2024 03/05/2024 20 Apr - 3 May 06/05/2024 08/05/2024 09/05/2024 17/05/2024 4 May - 17 May
20/05/2024
22/05/2024 23/05/2024 31/05/2024 18 May - 31 May 03/06/2024 05/06/2024 06/06/2024 14/06/2024 1 Jun - 14 Jun
17/06/2024
19/06/2024 20/06/2024 28/06/2024 15 Jun - 28 Jun
01/07/2024
03/07/2024 04/07/2024 12/07/2024 29 Jun - 12 Jul
15/07/2024
17/07/2024 18/07/2024 26/07/2024 13 Jul - 26 Jul
29/07/2024
31/07/2024 01/08/2024 09/08/2024 27 Jul - 9 Aug
12/08/2024
14/08/2024 15/08/2024 23/08/2024 10 Aug - 23 Aug
26/08/2024
28/08/2024 29/08/2024 06/09/2024 24 Aug - 6 Sept 09/09/2024 11/09/2024 12/09/2024 20/09/2024 7 Sept - 20 Sept 23/09/2024 25/09/2024 26/09/2024 04/10/2024 21 Sept - 4 Oct 07/10/2024 09/10/2024 10/10/2024 18/10/2024 5 Oct - 18 Oct 21/10/2024 23/10/2024 24/10/2024 01/11/2024 19 Oct - 1 Nov 04/11/2024 06/11/2024 07/11/2024 15/11/2024 2 Nov - 15 Nov 18/11/2024 20/11/2024 21/11/2024 29/11/2024 16 Nov - 29 Nov 02/12/2024 04/12/2024 05/12/2024 13/12/2024 30 Nov - 13 Dec 16/12/2024 18/12/2024 19/12/2024 27/12/2024 14 Dec - 27 Dec 30/12/2024 01/01/2025 02/01/2025 10/01/2025 - * Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator.
- Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
- **If timesheets are not validated by the Wednesday 5:00pm deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
- Where the weekend or public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.
- ***Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to Easter week-end and the end of year closedown.