CAPS Deadlines
Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.
Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.
Casual staff members are advised to check whether alternative deadlines apply in their local school or branch of employment.
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Standard timeframes
Timesheet validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.
If timesheets are not validated by 5:00pm Wednesday (4:00pm during daylight savings), the validation tasks will escalate to the timesheet validator's supervisor with an email prompt for each timesheet requiring validation.
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Submission and validation deadlines
2023 Submission & Validation Deadlines
Fortnight Worked
Timesheet
Submission Deadline
(11:00pm)*Timesheet Validation Deadline
(5:00pm)**Escalated Timesheet
Validation Deadline
(11:59pm)Pay Day (Friday)
31 Dec – 13 Jan
Monday, 16 Jan
Wednesday, 18 Jan
Thursday, 19 Jan
27/01/2023
14 Jan – 27 Jan
Monday, 30 Jan
Wednesday, 1 Feb
Thursday, 2 Feb
10/02/2023
28 Jan – 10 Feb
Monday, 13 Feb
Wednesday, 15 Feb
Thursday, 16 Feb
24/02/2023
11 Feb – 24 Feb
Monday, 27 Feb
Wednesday, 29 Feb
Thursday, 30 Feb
10/03/2023
25 Feb – 10 Mar
Monday, 13 Mar
Wednesday, 15 Mar
Thursday, 16 Mar
24/03/2023
11 Mar – 24 Mar
Monday, 27 Mar
Wednesday, 29 Mar
Thursday, 30 Mar
07/04/2023
25 Mar – 7 Apr
Monday, 10 Apr
Wednesday, 12 Apr
Thursday, 13 Apr
21/04/2023
8 Apr – 21 Apr
Monday, 24 Apr
Wednesday, 26 Apr
Thursday, 27 Apr
05/05/2023
22 Apr – 5 May
Monday, 8 May
Wednesday, 10 May
Thursday, 11 May
19/05/2023
6 May – 19 May
Monday, 22 May
Wednesday, 24 May
Thursday, 25 May
02/06/2023
20 May – 2 Jun
Monday, 5 Jun
Wednesday, 7 Jun
Thursday, 8 Jun
16/06/2023
3 Jun – 16 Jun
Monday, 19 Jun
Wednesday, 21 Jun
Thursday, 22 Jun
30/06/2023
17 Jun – 30 Jun
Monday, 3 Jul
Wednesday, 5 Jul
Thursday, 6 Jul
14/07/2023
1 Jul – 14 Jul
Monday, 17 Jul
Wednesday, 19 Jul
Thursday, 20 Jul
28/07/2023
15 Jul – 28 Jul
Monday, 31 Jul
Wednesday, 2 Aug
Thursday, 3 Aug
11/08/2023
29 Jul – 11 Aug
Monday, 14 Aug
Wednesday, 16 Aug
Thursday, 17 Aug
25/08/2023
12 Aug – 25 Aug
Monday, 28 Aug
Wednesday, 30 Aug
Thursday, 31 Aug
08/09/2023
26 Aug – 8 Sep
Monday, 11 Sep
Wednesday, 13 Sep
Thursday, 14 Sep
22/09/2023
9 Sep – 22 Sep
Monday, 25 Sep
Wednesday, 27 Sep
Thursday, 28 Sep
06/10/2023
23 Sep – 6 Oct
Monday, 9 Oct
Wednesday, 11 Oct
Thursday, 12 Oct
20/10/2023
7 Oct – 20 Oct
Monday, 23 Oct
Wednesday, 25 Oct
Thursday, 26 Oct
03/11/2023
21 Oct – 3 Nov
Monday, 6 Nov
Wednesday, 8 Nov
Thursday, 9 Nov
17/11/2023
4 Nov – 17 Nov
TBA
TBA
TBA
01/12/2023
18 Nov – 1 Dec
TBA
TBA
TBA
15/12/2023
2 Dec – 15 Dec
TBA
TBA
TBA
29/12/2023
16 Dec – 29 Dec
TBA
TBA
TBA
12/01/2024
30 Dec – 12 Jan 2024
Monday, 15 Jan 2024
Wednesday, 17 Jan 2024
Thursday, 18 Jan 2024
26/01/2024
13 Jan – 26 Jan 2024
Monday, 29 Jan 2024
Wednesday, 31 Jan 2024
Thursday, 1 Feb 2024
09/02/2024
- * Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator.
- Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
- **If timesheets are not validated by the Wednesday 5:00pm (this time varies by 1 hour at the start and end of daylight savings) deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
- Where the weekend or public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.
- ***Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to the end of year closedown