HR Processing Timelines
Human Resources (HR) transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.
The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.
The following types of transactions are processed according to the following standards:
- New Appointments – All new continuing and fixed term appointments will be generated within 5 working days of receipt of complete and approved appointment request via the Recruitment System.
- Renewal of Fixed-term Contracts - All renewals of fixed-term contracts are administered through Contract Review and Administration for Fixed Term (CRAFT).
- Casual Contracts - Online contracts can be created through Staff Services Online (SSO) any time before the contract commencement date.
- Casual Payment Claim Forms - All casual contracts and timesheets must be administered through Casual Automated Payment System (CAPS). Refer to cut-off dates and timesheet timeframes.
- Other transactions that impact on payroll are included in a pay run only where the completed documentation in respect of these transactions reaches Human Resources one fortnight prior to the pay day in which they are to take effect.
- Early Payroll Submission Deadlines - During certain times of the year, timeframes may be compressed to ensure processing can be finalised in the lead up to public holidays and University closedown days. Please refer to Human Resources news for updates.
Payroll processing deadlines 2021
Pay Day Payroll cut-off (Friday 5pm) 1/01/2021 9/12/2020 15/01/2021 17/12/2021 29/01/2021 15/01/2021 12/02/2021 29/01/2021 26/02/2021 12/02/2021 12/03/2021 26/02/2021 26/03/2021 12/03/2021 9/04/2021 26/03/2021 23/04/2021 9/04/2021 7/05/2021 23/04/2021 21/05/2021 7/05/2021 4/06/2021 21/05/2021 18/06/2021 4/06/2021 2/07/2021 18/06/2021 16/07/2021 2/07/2021 30/07/2021 16/07/2021 13/08/2021 30/07/2021 27/08/2021 13/08/2021 10/09/2021 27/08/2021 24/09/2021 10/09/2021 8/10/2021 24/09/2021 22/10/2021 8/10/2021 5/11/2021 22/10/2021 19/11/2021 03/11/2021 Wednesday 3/12/2021 16/11/2021 Tuesday 17/12/2021 29/11/2021 Monday 31/12/2021 12/12/2021 Sunday 14/01/2022 24/12/2021 Friday
PageUp (Contracts for new staff)
CRAFT (Contract Renewals)
AppoINT (New contracts for existing staff)
Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS. Timesheet Validators should familiarise themselves with these timeframes. Visit the Timesheet submission and Validation Deadlines.