HR Processing Timelines

Employment contracts will be raised by HR Operations once a Recruitment and Appointment Justification E-form has been approved (if applicable) as per the timetables below:   

For new appointments, allow 2 weeks between verbal offer acceptance and employment start date.  This allows sufficient time for system approvals, contract generation, contract acceptance and onboarding formalities prior to the start date, in order to be paid on time. 

Note the timeframe for a contract to be generated is 5 business days.

For fixed term contract renewals (CRAFT), allow 5 business days for contract generation to ensure staff members do not have interruptions to pay or system access.

For casual contracts, allow 24 to 48 hours.

  • Payroll processing deadlines 2024

    Pay Day

    Payroll cut-off (Friday 5pm)

    01/12/2023

    16/11/2023 *

    15/12/2023

    29/11/2023 *

    29/12/2023

    12/12/2023 *

    12/01/2024

    29/12/2023

    26/01/2024

    12/01/2024

    09/02/2024 26/01/2024
    23/02/2024 09/02/2024
    08/03/2024 23/02/2024
    22/03/2024 08/03/2024
    05/04/2024 22/03/2024
    19/04/2024 05/04/2024
    03/05/2024 19/04/2024
    17/05/2024 03/05/2024
    31/05/2024 17/05/2024
    14/06/2024 31/05/2024
    28/06/2024 14/06/2024
    12/07/2024 28/06/2024
    26/07/2024 12/07/2024
    09/08/2024 26/07/2024
    23/08/2024 09/08/2024
    06/09/2024 23/08/2024
    20/09/2024 06/09/2024
    04/10/2024 20/09/2024
    18/10/2024 04/10/2024
    01/11/2024 18/01/2024
    15/11/2024 01/11/2024
    29/11/2024 15/11/2024
    13/12/2024 29/11/2024
    27/12/2024 13/12/2024
    10/01/2025 27/12/2024

    * Impacted by early processing timelines in the lead up to the end of year closedown period.

  • Contracts for new staff (PageUp)

    The processing timeline table will assist you in planning your processes to ensure no delays to payments for new staff members.

  • Contract Renewals (CRAFT)

    The processing timelines table will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

  • New contracts for existing staff (AppoINT)

    The processing timelines table will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

  • Casual Timesheet in CAPS

    Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS. Timesheet Validators should familiarise themselves with these timeframes. Visit the Timesheet submission and Validation Deadlines.

     

  • ITDS Overtime

    The ITDS overtime payment cycle timelines details the submission, approval and payment workflow of your overtime/oncall timesheet.