HR Processing Timelines

Human Resources (HR) transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.

The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.

The following types of transactions are processed according to the following standards:

  • New Appointments – All new continuing and fixed term appointments will be generated within 5 working days of receipt of complete and approved appointment request via the Recruitment System.
  • Renewal of Fixed-term Contracts - All renewals of fixed-term contracts are administered through Contract Review and Administration for Fixed Term (CRAFT)
  • Casual Contracts - Online contracts can be created through Staff Services Online (SSO) any time before the contract commencement date.
  • Casual Payment Claim Forms - All casual contracts and timesheets must be administered through Casual Automated Payment System (CAPS). Refer to cut-off dates and timesheet timeframes.
  • Other transactions that impact on payroll are included in a pay run only where the completed documentation in respect of these transactions reaches Human Resources one fortnight prior to the pay day in which they are to take effect.
  • Early Payroll Submission Deadlines - During certain times of the year, timeframes may be compressed to ensure processing can be finalised in the lead up to public holidays and University closedown days. Please refer to Human Resources news for updates.
  • Payroll processing deadlines 2021

    Pay Day Payroll cut-off (Friday 5pm)
    1/01/2021 9/12/2020
    15/01/2021 17/12/2021
    29/01/2021 15/01/2021
    12/02/2021 29/01/2021
    26/02/2021 12/02/2021
    12/03/2021 26/02/2021
    26/03/2021 12/03/2021
    9/04/2021 26/03/2021
    23/04/2021 9/04/2021
    7/05/2021 23/04/2021
    21/05/2021 7/05/2021
    4/06/2021 21/05/2021
    18/06/2021 4/06/2021
    2/07/2021 18/06/2021
    16/07/2021 2/07/2021
    30/07/2021 16/07/2021
    13/08/2021 30/07/2021
    27/08/2021 13/08/2021
    10/09/2021 27/08/2021
    24/09/2021 10/09/2021
    8/10/2021 24/09/2021
    22/10/2021 8/10/2021
    5/11/2021 22/10/2021
    19/11/2021 03/11/2021 Wednesday
    3/12/2021 16/11/2021 Tuesday
    17/12/2021 29/11/2021 Monday
    31/12/2021 12/12/2021 Sunday
    14/01/2022 24/12/2021 Friday
  • PageUp (Contracts for new staff)

    The processing timeline table will assist you in planning your processes to ensure no delays to payments for new staff members.

  • CRAFT (Contract Renewals)

    The processing timelines table will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

  • AppoINT (New contracts for existing staff)

    The processing timelines table will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

  • CAPS Timesheet

    Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS. Timesheet Validators should familiarise themselves with these timeframes. Visit the Timesheet submission and Validation Deadlines.


  • ITDS Overtime

    The ITDS overtime payment cycle timelines details the submission, approval and payment workflow of your overtime/oncall timesheet.