Recruitment System (PageUp)
The Recruitment System is used to facilitate the end-to-end recruitment process from job requisition, candidate management through to online offer for the new staff member.
It is used for all new professional and academic fixed term and continuing roles. If you have any questions that are not answered here please contact the Talent Acquisition Team.
Recruitment System (PageUp) Access
Justification eForm Access
Guides for hiring coordinators
This document outlines the role of the hiring coordinator and discusses the concepts and procedures involved in recruitment management.
New appointment work instructions for hiring coordinators information sheet
The purpose of this document is to provide information to complete the Job Card, Offer Card and contract specific requirements.
The processing timeline table below will assist you in planning your processes to ensure no delays to payment for new staff members.
*To ensure staff member receives payment on the payday of:
**Process-ready Offer Card requests must be received through PageUp by:
Contract will be issued to staff member with 5 days of being received in process-ready in HR:
The contract must be accepted, AND onboarding completed, by the staff member by 6 am:
* Impacted by early processing timelines in the lead up to the end of year closedown period.
Guides for hiring managers
Guides for panel members/coordinators
Guides for job offers and approvers
Frequently asked questions
What do I have to do to commence the recruitment process for a new role?
Undertake workforce and capacity planning in consultation with your HR and Finance Managers before completing and submitting a Recruitment and Appointment Justification eForm providing details of your recruitment request. Review the Recruitment and Appointment Justification eform User Guide for assistance.
The justification eform enters a robust approval workflow. Upon receipt of this approved justification eform, the Talent Acquisition team will contact the initiator for additional information required.
How do I get access to PageUp?
Hiring Manager or Panel Member
All fixed term and continuing staff at the University are automatically given a basic level of access to Page Up to perform tasks associated with their level of delegation. This might include approving jobs or offers, operating as a hiring manager for a position within your team or supporting a recruitment process as a panel member.
How do I log into PageUp?
You are able to log in via the link at the top of this page, or directly via PageUp.
You can access the system from anywhere with an internet connection. Use your University username and password to log on via single sign on.
I am a Hiring Manager and would like to invite other staff to participate on the interview panel and have access to the Recruitment System to review applications. Can I do this?
You should contact the Talent Acquisition team member for your area and advise them of who you will need on your interview panel and they will arrange for them to be given access to the applications for that job.
I am having a problem accessing PageUp, who can I contact?
What if an applicant does not have Australian working rights?
The system will flag to the Talent Acquisition team if a candidate is from overseas or may require a visa. Depending on the type of role this may prevent them from progressing through the recruitment process. If you have queries about whether you can sponsor someone for a visa, contact the HR Service Centre.
Who can have access to PageUp?
Any University staff member who is involved in a recruitment process for a fixed term or continuing role can be provided with access to the system. Contact the Talent Acquisition team member for your area.
Can my preferred name be used in PageUp rather than my actual name?
All names used in the PageUp are feeding through from PeopleSoft. We are unable accommodate preferred names.
Can someone apply for the role after the closing date?
All roles will be automatically removed from the website on the closing date and the application link will no longer be valid. If you wish to receive a late application, please contact Talent Acquisition to advise on the best way to receive late applications.
What is the difference between a job number and the position number?
A position number is the University identifier used by PeopleSoft HR.
A job number is a PageUp generated requisition number to enable us to identify the correct job within the system.
Will I receive confirmation that the role has completed the approval process?
The Hiring Manager will receive an email from the system confirming that a role has gone through all steps of the approval process.
Where can I get more help or support?
- Check the relevant quick reference guides, FAQs or other support material on this website
- Talk to your local Hiring Coordinator
- Email the Talent Acquisition Team with your enquiry
- If urgent please contact the HR Service Centre on 8313 1111.
Can the system be improved and changed based on feedback?
Can a candidate request to see notes I have made about them?
Do candidates receive confirmation that we have received their application?
Applicants receive a confirmation email from the system as soon as they submit their completed application.
How do I allow a candidate to apply after the role closes?
You will need to contact Talent Acquisition and request that they extend applications for a specific date range.
The Talent Acquisition team will provide you with a link to forward to the candidate to enable them to submit their application.
Can I see the whole panel’s shortlisting comments and recommendations?
Only the Hiring Manager is able to see this. The nominated Panel Coordinator will have access to the whole panel’s comments. Other members of the panel will only see their own comments.
Can an applicant access their offer documents after they have accepted an offer?
Offer documents (e.g. contract, position description) can be viewed at any point after the offer has been made in the applicant portal.
Can the candidate make changes to the offer documents?
Changes cannot be made to the offer document.
How does the candidate view and accept their offer online?
The candidate will receive an email notifying them that they have an offer pending and will be provided with instructions to log into their Applicant Portal to review and accept their offer.
How will I know if the candidate has accepted their offer?
An email will be automatically sent to the Hiring Manager when the candidate has accepted their offer.
What happens when an applicant accepts their offer?
When the candidate accepts their offer they will be sent a link to access the University of Adelaide onboarding forms.
How does the candidate view and accept their offer online?
The candidate will receive an email notifying them that they have an offer pending. They will be provided with instructions to log into their Applicant Portal to review and accept their offer.