HR Processing Deadlines in the lead up to the 2021 end of year University closedown period

The University will be closed for business on Monday 27 December 2021 through to Monday 03 January 2022, and will reopen in the New Year on Tuesday 04 January 2022.

Public Holidays and Annual Leave Days

Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional hours (Professional Staff)    claim form for work undertaken on these days.  Staff who are required to provide essential University services on University Days may arrange alternative days in lieu. Staff who are required to work on the Annual Leave days above, will need to cancel this through SSO.

HR Payroll Processing Deadline Changes

*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above

CAPS Submission Validation Deadlines

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.  Timesheet validation and reminder e-mail notifications will be adjusted to the timesheet validation schedule detailed above.

Recruitment (PageUp, AppoINT and CRAFT Contracts)

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process

***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (14 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.

Advertising

Online

Due to compressed pay weeks and in to enable issuing and acceptance of contracts to be completed in a timely manner prior to Christmas closedown, any roles which need to be advertised prior to Christmas must be received by the Recruitment and Appointments team in Page Up (fully approved) by close of business on 19 November 2021. This will enable sufficient time for an internal sourcing process to run and a subsequent external process to commence if no suitable candidates are identified internally. 

To enable this deadline to be met, a reminder that there are currently additional approvals within the workflows, per the Hiring Controls, which can be accessed via this link.

For academic roles which require a minimum of 28 days advertising for the purposes of Labour Market Testing for possible visa sponsorship please give consideration to delaying recruitment processes to the New Year where this is possible. As the University will be closed for an extended period, it is not desirable to have positions open for long periods during this time as interested candidates will not be able to contact anyone with queries or address any technical issues with applications.

Any recruitment advertising received after 19 November will not be advertised until the University reopens on 04 January 2022.

Print

Last print edition and approved request via PageUp will be COB Friday 19 November 2021.

Any advertising requests received through PageUp after this time will not be processed until the New Year.

Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.

Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.

ITDS Overtime and On-Call Payments

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

Further Information

If you have any queries regarding this information, please contact Human Resources on 831 31111 or email hrservicecentre@adelaide.edu.au.