HR Processing Timelines in the lead up to the 2025 end of year University closedown period

The arrangements below will mean that leave will extend from Wednesday 24 December 2025 to Friday 2 January 2026 inclusive for all staff regardless of the Enterprise Agreement which applies to them. The first official day back is Monday 5 January 2026 (Day One). 

Public Holidays and Annual Leave Days

Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional hours (Professional Staff) claim form for work undertaken on these days. Staff who are required to provide essential University services on University Day may arrange alternative days in lieu. Staff who are required to work on the Annual Leave days above will need to cancel their leave through SSO.

There will be some staff, who to ensure Adelaide University can open on Monday 5 January, will be asked to work over this period. There will also be a call for staff to nominate themselves to support specific activities, based on expertise required. Work is underway to confirm what areas require support.

These staff will be communicated with directly, and appropriate conditions will be applied, including award of the wellness days. 

HR Payroll Processing Deadline Changes

All variations to Payroll (excluding CAPS, CRAFT and AppoINT) must reach Human Resources by 12 noon on the dates as set out in the table above.

CAPS Submission Validation Deadlines

Timesheet submission, validation and escalation timelines for the dates above are varied during payrolls compressed pay periods in the lead up to the end of year closedown. Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

Payment cannot be guaranteed for casual staff who submit timesheets after these Timesheet Submission Deadlines. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight. Timesheet validation and reminder e-mail notifications will be adjusted to the timesheet validation schedule detailed above.

Recruitment (PageUp, AppoINT and CRAFT Contracts)

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process

***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (7 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.

Further Information

If you have any queries regarding this information, please contact Human Resources on 8313 1111 or email hrservicecentre@adelaide.edu.au.